Award Management: Project Numbers

Quick overview of project numbers, old and new.

Project Number=Seven character alpha-numeric code that identifies the spending account

This is part of the funding string: FUND/DEPT/PROJECT/PROGRAM/ACCOUNT CODE

Project numbers identify the spending account where expenses will be posted.  Use the Project Search to find projects in WISDM.  Projects have budgets, expenses, and a balance.  Payroll, P-Cards, e-Reimbursements, DPs and other payment mechanisms ask for the project number.

History of Project Numbers

  • AAA1234  Current system, three letters, four digits.  This format began May 13, 2015.  For example:  AAA1111  then AAA1112 up to AAA9999 , then AAB1111, AAB1112 and so on.
  • PRJ01AB      Previous system, PRJ + two numbers, two letters.  This format was adopted in Jan 2008 and used until 2015.
  • 144AB12  Pre-SFS system, three digit fund number + two letters and two numbers.  This format was used from 1995-2008.
  • 144A123  Older pre-SFS format: three digit fund number + one letter and three numbers.  This format was used 1974-1995.
  • 1441234  Oldest format: three digit fund number + four digits.  This format was used from the beginning of time to 1974.

NOTE 1: Projects keep their originally assigned number, existing project numbers are not changed when the naming convention changes.
NOTE 2: When we shifted to SFS, it required seven character project numbers.  Our old project numbers were four characters, so the fund number was tacked onto the front, creating a new seven character project number.  Pre-2008 projects have been converted to seven character codes, so I show them that way, even though originally they would have been identified by the final four characters.
NOTE 3: As projects close, you’ll see fewer of the older project numbers.  Because 233- and 161- projects seldom have end dates, these funds will display more of the older project number formats than other funds.  

See Also:

Keywords:PRJ, funding string, account code, account number   Doc ID:58412
Owner:Benjamin B.Group:College of Letters & Science
Created:2015-11-23 11:50 CDTUpdated:2015-11-25 15:58 CDT
Sites:College of Letters & Science
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