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Recording audio in Powerpoint

SOP's preferred method of recording audio for online presentations.

If this is the first time you are recording this way, please record one slide and check the play back quality or send us a one slide sample so we can verify the audio quality from your device.  (Occasionally there is distortion from the laptop mics and we could propose alternatives.)

Menu - You have options for recording and options for delivery.  Click on link if you want to jump to specific directions or scroll through to decide.

A.  Record Slide Show or Record Slides individually

B.  Export mp4 video file or request IIT create into a URL.
*Mac users, you must have Microsoft 365 installed for the mp4 export to work. See directions here: https://kb.wisc.edu/helpdesk/54416  

To record from Powerpoint:

  1. PLEASE make sure your file is saved as a pptx!  Go to File, Save As.  Scroll up to the top of the list and find PowerPoint Presentation (.pptx).

    image of Save As options


Option 1 - record slide show (record as if you were naturally presenting your presentation.

  1. Select Record Slide Show from the Slide show menurecord slide show
    Record your presentation. Each time you forward to the next slide it will create a recording for each slide.

  2. Should see a little speaker icon on each page, and playback bar if hovered over.

    image of speaker icon

  3. You can play and review any of the slides by clicking on the icon on the page. (if you want to redo, please delete the existing icon before re-recording)

  4. Upload PowerPoint presentation to Box (uwmadison.box.com) in a folder and share with Amy Childs and/or Michael Pitterle, or in a folder IIT has setup for your course.


Option 2 - record each slide individually

  1. Go to the Insert Ribbon, Audio drop down and select Record audio.

    Image of location of Record audio

  2. Click the record button (red circle) and click the blue stop button when finished.  You may play back (green arrow) or start over the recording (red circle).  Click ok button when you are satisfied with the recording.

    Image of record, stop and playback buttons

  3. Should see a little speaker icon on page, and playback bar if hovered over.

    image of speaker icon

  4. Repeat Steps 2-4 for each slide.

  5. Save frequently.

Delivery Option 1: To export presentation as a VIDEO to load into Kaltura for Canvas course.

  1. When finished recording, go to File, Export.
  2. Create a Video.  (we've been using Full HD (1080p)
  3. Click Create Video.  Save As will pop-up, note location saving for step 4.  Click Save.
  4. Directions from DoIT for upload. https://kb.wisc.edu/luwmad/page.php?id=62951
Mac Users - Exporting the video from PowerPoint will look a little different than described above. See pictures below, please use mp4.
screenshot from a mac

mac screenshot of exporting video file
Please note:  if you would like assistance from IIT, please add Michael Pitterle and Amy Childs as editors.


Delivery Option 2: Send to IIT to convert with Articulate to a URL to post in Canvas or other location.


  1. Upload PowerPoint presentation to Box (uwmadison.box.com) in a folder and share with Amy Childs and/or Michael Pitterle, or in a folder IIT has setup for your course.




Keywords:powerpoint audio recording, articulate, cscr, audio recording, blended courses, flipped classroom, online presentations, synced audio, audio   Doc ID:49602
Owner:Amy C.Group:School of Pharmacy
Created:2015-03-26 10:28 CDTUpdated:2020-09-15 10:57 CDT
Sites:School of Pharmacy
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