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Business Office - Reimbursement for Memberships

Expense Reimbursement Guidelines for Memberships from the SoHE Business Office.

Membership renewals previously paid by the UW are allowable for payment/reimbursement; however the initial payment of a membership (i.e. a membership not previously paid for by the UW for any employee) must be processed for payment by the SoHE Business Office on a requisition with UW Purchasing Services or a Direct Payment Form to allow for appropriate approvals. If you are unsure whether a membership is allowable per the above, please check with the SoHE Business Office prior to purchasing. See Business Office - School of Human Ecology Contacts

Individual memberships are not allowable on GPR (Fund 101) funding unless a justification is provided as to how the membership benefits the school and students.

Memberships (click for printable checklist)

Expense Type to use in e-Reimbursement: Misc-Purchases/Supplies

The following documentation is required for expenses for Membership dues/fees:

  • Itemized vendor receipt including:
    • annual membership dues/fees
    • membership period
    • proof of payment
  • Membership Benefits documentation: a list of the benefits provided by the membership. 
  • Address listed on the Membership must be the SoHE business address, not a home address.
  • A UW-Madison business purpose 

Keywords:dues, membership period, benefits, misc supplies   Doc ID:105721
Owner:Jane R.Group:School of Human Ecology
Created:2020-09-09 14:15 CSTUpdated:2020-09-16 09:34 CST
Sites:School of Human Ecology
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