If you would like more information on the Sabbatical process, please visit the Sabbatical Guidelines & Application here: Faculty Sabbatical Leave Program

The following important details below are also included in this Sabbatical policy:

L&S recognizes that sabbatical leave is an important time for faculty development and research. Per the Faculty Sabbatical Leave Program, faculty on sabbatical may request certain non-salary related expenses, including some travel and unusual living expenses incurred while carrying out sabbatical activities. L&S defines unusual living expenses, which is the term used in UW guidance, as unique business-related expenses incurred as a result of not being in the headquarter location. All non-salary expenses need to be pre-approved and supported with an itinerary in the sabbatical application, including the source(s) of funding. Any approved non-salary expenses must be supported by non-101 funding sources and allowable on selected funding source. CISI travel insurance is not required for general sabbatical leave but is required for any days where costs will be paid or reimbursed by the UW. The Accountable Plan and card processing deadlines and policies apply to all expenses.

For modifications from the original approved sabbatical application, send the updated non-salary expenses and itinerary to the Department Chair and the Director of Business Services for approval.

Home Base

Faculty are required to define their home base city or cities in their sabbatical application. Home base cities are locations where more than 30 days of the sabbatical will be spent, regardless of continuity. These preapproved expenses may be paid through e-Re or a University card product.

• One round trip ticket to and from the main home base city, as well as related per diem and local transportation to arrive in and depart from home base city, may be allowable.

• Unusual living expenses for days the faculty is carrying out sabbatical activities may include lodging and transportation expenses since you are away from your non-sabbatical home city.

• Per diems are not allowable while in the home base city. Food is a necessary living expense regardless of the location. 

Business Travel

While on Sabbatical UW business trips lasting 30 days or less are allowed from home base following the same policies and procedures as non-sabbatical expenses. These must be pre-approved and may be paid through expense reimbursement or on a University card product.

• UW business-related conference or research trips that are 30 days or less from home base are allowed and follow the same policies and guidelines for non-sabbatical time 

GeographySabbaticalGuidelinesPDF