UW-Madison Zoom - Getting Started with Zoom Scheduler

Zoom Scheduler is an appointment-booking tool that is separate from the standard meeting-scheduling feature in Zoom Workplace. It allows colleagues and guests to book time with you based on your availability. You can create a recurring booking page for standard availability, set up a one-off meeting outside your usual hours, or run an availability poll so group attendees can vote on a preferred time. Zoom Scheduler automatically syncs your calendar and generates a Zoom meeting link for every confirmed booking.

Note: This is an opt-in feature. To start using Zoom Scheduler, it must first be enabled.

Eligibility

Current faculty, staff, and students. 

Features

UW-Madison Zoom accounts have access to the Zoom Scheduler Basic plan.

Included:

  • 1 active personal booking page
  • 1 calendar connection
  • Unlimited meeting polls
  • Unlimited one-off booking links
  • Automatic confirmations
  • Video conferencing integration

More advanced scheduling options such as round-robin, all host available, and one to many requires a Zoom Scheduler premium license. Interested in a premium license? A request form will be shared soon.

Enable Zoom Scheduler 

Zoom Scheduler is an opt-in experience. Before getting started, you’ll need to enable the setting.

  1. Log in to https://uwmadison.zoom.us/profile/setting using your NetID credentials. 
  2. In the left-hand menu, select Scheduler.
  3. Toggle the Zoom Scheduler button.

A Zoom Scheduler tile will appear in the web client square grid menu and in the left-hand menu in the Zoom desktop client. 

Access Zoom Scheduler 

Zoom Scheduler can be accessed using the Zoom web client and the desktop client. 

Zoom Web Client

  1. Log in to your UW-Madison Zoom account using your NetID credentials.
  2. Click on the square grid menu towards the top right corner and select the Scheduler tile.
  3. Start exploring scheduling options.

Zoom Desktop Client

If you already have the Zoom desktop app installed and you're logged in with your UW-Madison Zoom account, the Zoom Scheduler tile will be available in the left-hand menu. If the Zoom Scheduler tile is not visible, please log out and log back in to your account. 

If you don't have the Zoom desktop app installed on your computer, you can find the download link here: https://zoom.us/download. Please contact your IT department if you need additional assistance. 

Once the Zoom desktop app is installed, please follow these steps to complete the setup:

  1. Select SSO
  2. Enter uwmadison for the domain
  3. Enter your NetID credentials

Start using Zoom Scheduler 

Host

Attendee

Resources


Keywords:
Zoom Scheduler, appointment booking, Zoom meeting link, calendar sync, desktop client, web client, Zoom Workplace, meeting polls, one-off booking, round-robin, doodle, scheduling, team bookings, host, premium license, polls, availability, booking, calendly 
Doc ID:
164926
Owned by:
Zoom S. in Zoom
Created:
2026-10-19
Updated:
2026-10-19
Sites:
DoIT Help Desk, Zoom