Instructional Staffing Request Form - L&S

Instructions related to the Instructional Staffing Requests form.

The online form 'Instructional Staffing Requests in L&S' is used to submit requests and changes related to academic year Teaching Assistants & Short-term Staff in the College of Letters & Science. 

Link to form: Instructional Staffing Requests in L&S 

STS - new request

  • Responses will be sent by Amanda Mahr.
  • Additional instructions for STS requests: Request Short-term Staffing in L&S
  • Teaching Specialists should not be submitted as STS requests. Instead, departments should select 'Request Teaching Specialist or Undergraduate Assistant' for these requests.
  • Summer STS should be requested as part of the annual Summer Budget Proposal process
Form questions - new STS
Form Question Details
Department Select the name of the L&S department.
Course / Assignment For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.).
Type of request Select 'STS - New Request'
Additional information re: teaching

Please include additional information related to this instructor's teaching assignment.

Info to include:

  • Modality of course(s)
  • Credit range
  • Expected enrollment in this instructor's section(s)
  • Number of teaching assistants supervised
STS Funding
Most academic year STS are funded on STS 101 funding (101-2 A48##04).
Confirm that the funding will be STS 101, otherwise, please select 'other' and write the funding name and/or funding string.
Expected title

Most short-term staff are hired as lecturers:

  • Lecturer (Academic Staff title)
  • Lecturer (SA). Student assistant title, used for currently enrolled graduate students.
  • Other (enter text)
For titles other than Lecturer or Lecturer (SA), please explain your reasoning for selecting this title.

Only displayed if ‘Expected title’ selected was 'Other'.

Include additional information, e.g., additional duties.

If requesting a Teaching Specialist, please return to the start of the form (Question #3) and select 'Request Teaching Specialist or Undergraduate Assistant'.

Dates of Appointment

Select the semester or academic year for this appointment.

Summer STS should be requested as part of the annual Summer Budget Proposal process: https://kb.wisc.edu/ls/85475

Appointment Percentage

Indicate the appointment percentage that the department has in mind. This is subject to approval from L&S.

For Lecturer (SA) positions that include professional development, please indicate the total appointment level.
For information on LSA professional development, see the L&S KB: https://kb.wisc.edu/ls/32748#PD

Additional contact(s) (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded.
Additional information (optional) Final question - please provide additional context or details if needed.

STS - change previously approved position

Form questions - Change STS position
Form Question Details
Department Select the name of the L&S department.
Course / Assignment For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.).
Type of request Select 'STS - change previously approved position'

What type of change are you making to this STS position?

Options:

  • Timing
  • Expected title
  • Funding
  • Canceling position
  • Other (enter text)
Additional information re: this STS change Describe the change that you're making to this position.
Additional contact(s) (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded.
Additional information (optional) Final question - please provide additional context or details if needed.

Requesting a new TA position (not previously approved)

  • This form would be used when creating new positions. Some examples:
    • Adding a TA to a new course
    • Adding a TA to an existing course that has not previously had TAs
    • Creating a one-time TA position, e.g., course development
  • Departments do not need to use this form if changing the number of TAs approved during the annual planning exercise.
  • This form requires submission of a TA Workload
  • Responses will be sent by Lynne Prost.
Form questions - new TA
Form Question Details
Department Select the name of the L&S department.
Course / Assignment For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.).
Type of request Select 'TA - new request'
What type of new TA position are you requesting?

Options:

  • Adding a TA to a new course
  • Adding a TA to an existing course that has not previously had TAs
  • Creating a one-time TA position, e.g., course development
  • Other (enter text)
Expected TA appointment percentage Indicate the appointment percentage that the department has in mind. This is subject to approval from L&S.
TA appointment structure
Briefly describe the appointment structure, including the number of labs, discussions, etc. per position, and enrollment caps
TA semester effective
Select the semester this position is effective.
TA Funding
Most academic year TAs are funded on TA 101 funding (101-2 A48##71)
Confirm that the funding will be TA 101, otherwise, please select 'other' and write the funding name and/or funding string.
TA Workload
Please upload the TA workload. Additional instructions are available on the L&S KB: Teaching Assistant Workloads in L&S
Accepted formats: Word, Excel, .pdf
Additional contact(s) (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded.
Additional information (optional) Final question - please provide additional context or details if needed.

Changing a TA position

  • Departments should use this form for the following changes
    • Change the appointment % of an existing TA position
    • Change the structure of an existing TA position 
  • Departments do not need to use this form if changing the number of TAs approved during the annual planning exercise.
  • This form requires submission of a TA Workload.
  • Responses will be sent by Lynne Prost.
Form questions - change TA position
Form Question Details
Department Select the name of the L&S department.
Course / Assignment For most positions, list the name & number of the course(s). Otherwise, identify the appointment (course development, learning center support, etc.).
Type of request Select 'TA - change existing position '
What type of change are you making to this TA position?
You will be asked to upload a TA workload for these changes.

Some examples of changing the structure of a TA appointment:
  • changing the number of discussions per section
  • changing the number of students per section

Options:

  • Change the appointment % of an existing TA position
  • Change the structure of an existing TA position 
  • Other (enter text)
Description of TA change Select 'TA - change existing position'
Effective semester of this change Select the semester this change is effective.
TA Workload
Please upload the TA workload. Additional instructions are available on the L&S KB: Teaching Assistant Workloads in L&S
Accepted formats: Word, Excel, .pdf
Additional contact(s) (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded.
Additional information (optional) Final question - please provide additional context or details if needed.

Request Teaching Specialist or Undergraduate Assistant

  • Departments may seek approval for these positions if they are not able to recruit qualified graduate students.
  • Responses will be sent by Laura Fisk.
Form questions - Teaching Specialist or Undergraduate Assistant Request
Form Question Details
Department Select the name of the L&S department.
Course / Assignment

For most positions, list the name & number of the course(s).

Otherwise, identify the appointment (course development, learning center support, etc.).

Type of request Select 'Request Teaching Specialist or Undergraduate Assistant'
Dates of Appointment

Select the semester or academic year for this appointment.

Number of positions needed

Number of positions (headcount) anticipated for this course.

Appointment level

For C-Basis positions, please note the appointment percentage the department has in mind. For hourly positions, please estimate the number of hours needed.

Justification for hiring a Teaching Specialist or Undergraduate Assistant

Describe the steps the department has taken to recruit qualified and eligible graduate students, e.g., posting on the Student Job Board (https://studentjobs.wisc.edu/)

Funding for Teaching Specialist or Undergraduate Assistant

Teaching Specialists and UAs are typically on TA 101 funding (101-2 A48##71) during the academic year.

Confirm that the funding will be TA 101, otherwise, please select 'other' and write the funding name and/or funding string.

Anticipated title

Select the anticipated title. If unknown, please select 'other' and you will be prompted to provide additional information.

  • Undergraduate Assistant – Teaching Assistant ('UA-TA')
    • Student Assistant title, used for current undergraduate students.
    • Duties are similar to those of a Teaching Assistant.
  • Teaching Specialist
    • Academic staff title
    • Duties are similar to those of a Teaching Assistant
  • Undergraduate Assistant – Grader/Readers ('UA-Grader')
    • Student Assistant title, used for current undergraduate students.
    • Perform the same duties as Grader/Readers
  • Other - provide information

Additional questions if hiring Undergraduate Assistants

Form questions - UA
UA-TA question Details
Criteria for hiring an undergraduate in this course

What is the course-specific criteria for hiring a UA? E.g., GPA within major, courses taken, prior teaching/tutoring experience

Names of UAs, if known
Name of supervisor UAs work under the supervision of Faculty or Academic Staff

Final questions - Teaching Specialist or Undergraduate Assistant Request
Form Question Details
Additional contact(s) (optional) Please list the emails of any additional departmental contacts for this request. The name & email of the person submitting this form are automatically recorded.
Additional information (optional) Final question - please provide additional context or details if needed.

See Also:




Keywords:STS, TAs, Teaching Assistants, Student Assistants, TA 101, STS 101, Teaching Specialist, Undergraduate Assistant, UA, UA-TA, request form   Doc ID:119153
Owner:Amanda M.Group:L&S KB
Created:2022-06-21 10:49 CDTUpdated:2022-07-27 12:20 CDT
Sites:L&S KB
CleanURL:https://kb.wisc.edu/form-instructional-staffing
Feedback:  1   0