UW-Madison Google Workspace - Former student eligibility policy and timeline

Students who leave or graduate from UW-Madison no longer have continued* access to the UW-Madison Google Workspace service. Individuals who graduate or leave UW-Madison will lose access to the UW-Madison Google Workspace account and its files 9 months after leaving the university. 

Please note: The scope and timeline of the changes detailed below are subject to change in response to campus needs and/or vendor-driven changes. 

The updated eligibility timeline affects the following IT service: 

Your university status has changed due to the following: 

  • You completed your degree program and graduated from the university

        or 

  • You are no longer admitted or enrolled as a student with the university 

Because your university affiliation changed, your eligibility for UW-Madison Google Workspace will also change. You will have access to the UW-Madison Google Workspace service for a 9-month** grace period after graduating or leaving the university. This grace period is designed to give you time to backup your files and data to a non UW-Madison account. After the 9-month grace period ends**, you will no longer have access to the UW-Madison Google Workspace service.

Learn more about preserving files saved in the UW-Madison Google Workspace service: Help Desk (Former Student) - Steps to take before your access to Microsoft 365, Google, Box, Qualtrics, and Zoom changes

Updated Eligibility Timeline

UW-Madison Affiliation Change

Time frame

Eligibility

UW-Madison student leaves or graduates from the university

Before 2023

Continued access to Microsoft 365 and Google Workspace* 

After 2023

Continue access to Microsoft 365 and Google Workspace for up to 9 months**. 

* The UW-Madison Google Workspace service provider did not provide or guarantee a specific time frame or duration for continued access to the service. Any specific time frame or duration for continued access shared by departments outside of the service team may not be valid. 

** This time frame is not guaranteed and is subject to change at any time in response to campus needs and/or vendor-driven changes. 

Eligibility and Deactivation Timeline 

View the former student eligibility for UW-Madison Google Workspace and deactivation timeline here: Help Desk - Deactivation Timeline for Microsoft 365, Google Workspace, Zoom, Box, Qualtrics.



Keywordsformer student eligibility google workspace deactivation lifecycle leave the university graduate leave my drive affiliation not guaranteed time frame duration   Doc ID137151
OwnerChristina G.GroupUW Google Apps
Created2024-05-06 11:57:08Updated2024-06-19 11:47:00
SitesDoIT Help Desk, Google Apps
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