Help Desk (Former Student) - Steps to take before your access to Microsoft 365, Google, Box, Qualtrics, and Zoom changes
Effective January 2018, individuals who leave the University will begin a deactivation process that may change their access to the following services:
Affected IT Services- Microsoft 365
- Box
- Qualtrics
- Zoom
Note:
- Service-based deactivation will not impact the NetID Login Service.
- The content below reflects current policies for former students and is subject to change any time. If access to IT services changes, affected individuals may be notified.
Why is my access changing?
Your affiliation type determines how your access to affected IT services will change when you leave the University. Please see the chart below to learn more.
| University Affiliation Type |
Reason for Affiliation Type |
Access to OFFICE 365 |
Access to |
Access to BOX |
Access to QUALTRICS |
Access to ZOOM |
| Former Student | Your status indicates that you are no longer enrolled at the university | Lose access | Lose access | Lose access | Lose access |
When will I lose access?
| Timeline | |
| Microsoft | View |
| Google Workspace | View |
| Box, Qualtrics, Zoom | View |
What should I do next?
Step 1: Classify files you created into two categories:
-
Personal data: You can keep this data and will need to backup files before losing access to your account.
-
University data: You will need to transfer ownership of this data to a current UW-Madison affiliate.
Step 2: Once you organize your data, your next step will be to either backup or transfer ownership of that data:
Important Note: Once your appointment or student status changes, you will lose access to OneDrive and your license for Microsoft 365 Subscription version of Office/Outlook desktop clients will expire approximately 25 days after the change.
See Also:
- Help Desk - Resources for Microsoft 365, G Suite, Box, and Qualtrics account deactivations
- Help Desk - Deactivation Notifications for Microsoft 365, G Suite, Box, and Qualtrics
- Help Desk - Deactivation Timeline for Microsoft 365, G Suite, Box, and Qualtrics
- Leaving the University - Recommendations for Extracting Email from Microsoft 365 (Former Students)
- Office of the Registrar
- UW-Madison Enterprise Box Service Terms of Use
- Qualtrics Survey Hosting - Terms of Service