ASEC MINUTES 
2:00-4:30 p.m. Thursday, October 11, 2012
Bascom Hall, Room 67

Members Present:  Daña Alder, Vice-Chair; Marwa Bassiouni, Heather Daniels, Past-Chair; Denny Hackel, Heather McFadden, Robert Newsom, Jeff Shokler 

Members absent: Jim Maynard

Guests: Brian Deith

The meeting was called to order at 2:00 p.m.

The ASEC minutes for Wednesday, October 3, 2012, were approved.

ANNOUNCEMENTS/Good Works:  
ASEC recognized Peter Kleppin, one of the Co-Chairs of the Communications Committee, for his leadership in adding Forward Motion to the Big Ten Network programming. ASEC recognized Sue Riesling and her team at University Police for two successful Presidential visits.

GENERAL REPORTS:
Chair: Jeff Shokler:  Jeff met with Mark Cook, Chair of the University Committee (UC) and Sam Seering, Shared Governance Chair for Associated Students of Madison (ASM), to discuss transportation issues as well as other topics.  Denny Hackel reported that the Graduate School CASI is also concerned the revenue for football parking does not support transportation services.  Jeff and Mark also discussed potential topics for a joint meeting with UC on November 12. Jeff asked ASEC to identify potential topics for the meeting with Interim Chancellor Ward on November 1. 
 
Interim Secretary of the Academic Staff: Jo Ann Carr:  Jo Ann shared information about a meeting of the Chancellor’s Council in
November. The Office of the Secretary of the academic staff is working with the Communications Committee on a review of the website. Interest in professional development grants seems to be much greater than in the past. Jo Ann also reviewed the list of upcoming guests to ASEC meetings.

Focus group on Accessibility Issues: Daña Alder: ASEC will request a copy of the report prepared by the agency which conducted this focus group.

Administrative Excellence: Denny Hackel: No major issues to report.

CNCS: Denny Hackel: CNCS plans to have an advisory committee to begin the process to establish a governance structure for 
university staff named by January 1.

LTE Committee-Erin Silva: Erin inquired about the lack of LTE’s on this committee. ASEC suggested that a CASI like group might be appropriate as a vehicle for LTE’s to identify issues.

BUSINESS
HR Design: Ad Hoc Committee chairs Heather Daniels and Robert Newsom provided a brief overview of the report.   
ASEC recommended that a reference to Act 32 be included to clarify that the HR Strategic Plan is not a result of ACT 10.  
ASEC discussed the distribution of the report and the plan for drafting resolutions for presentation to ASEC for their October 18th meeting.  Heather Daniels reported that the HR Design Advisory Committee discussed degree requirements at their meeting last week.  Heather also shared her response to an inquiry about the balance between permanent status and non-renewals. ASEC indicated that they will welcome the opportunity to work with the new governance group. Motion: Accept the Ad Hoc Committee’s report with the changes noted.  [Moved by Heather McFadden/Seconded by Daña Alder]

SMPH requirement regarding flu vaccination: Academic staff and representatives from the School of Medicine and Public Health have asked ASEC to review issues of documentation, discipline issues, legality, and impact on personnel files resulting from the flu 
vaccination requirement.  ASEC will seek further documentation and discuss this issue further at their next meeting.

Next ASEC Meeting, October 18, 2012-for decision.

Adjourned at 4:04 p.m.

Submitted by Jo Ann Carr, Interim Secretary of the Academic Staff