ASEC MINUTES 
2:00-3:00 p.m. Monday, February 11, 2013 
370 Bascom

Members Present: Marwa Bassiouni, Heather Daniels, Past-Chair; Denny Hackel, Heather McFadden, Vice-Chair; Robert Newsom, Jeff Shokler, Chair; Erin Silva

Members Absent: Jim Maynard.

Guests: Steve Lund, APO; Steve Stern, Associate Vice Chancellor for Teaching and Learning.

The meeting was called to order at 2:02 p.m.

The ASEC minutes for Thursday, January 31, 2013 were approved with minor changes.

Guest: Steve Stern, Associate Vice Chancellor: Critical Compensation Fund (CCF): Steve indicated that he will be meeting with the Ad Hoc Committee on Budget Issues, Policies, and Strategies to review the information being shared with ASEC. Data on the CCF, compiled by a collaborative team from Office of Human Resources (OHR), the Budget Office, and Academic Planning and Institutional Research (APIR), shows that 3119 employees received CCF adjustments or lump sum payments totaling $14.64 million. Recipients included 485 faculty, so the overwhelming majority were academic (1270) and classified staff (1227). Despite some challenges in the rollout the results are primarily positive. For academic staff the total numbers of employees reached was positive but areas of concern include unevenness by employee categories and by funding source. The largest issue for the future is reconciling global (campus wide) and local (department/school/college/division) logics for resource allocation. The next use of CCF should include workshops, education, and options for deferred implementation. ASEC stressed the special challenges faced by PIs in being able to implement CCF. In future implementations the campus should address the issue of requirements for implementation rather than expectations for implementation. Steve also reviewed summary tables (including and excluding SMPH) for campus wide results by number of employees, the dollar amount distributed, and the GPR/non-GPR. SMPH invested 2.1 overall and a little over a million on academic staff. ASEC reiterated the concern expressed in the meeting with the CASIs on the differential impact with regard to morale within units and recommended that surveying of employees be included in the evaluation of this exercise. ASEC stressed that looking at divisions within schools, colleges, and divisions is important to understanding how to make this a better experience for the future. ASEC also stressed the need to improve the communication to individual employees regarding the criteria for these types of compensation exercises. Steve Stern asked if the CCF working groups were planning to do an ethnographic evaluation of the implementation. ASEC also asked about the timing for the education of PIs, researchers regarding future opportunities. Steve Stern responded that the grant writers should begin to build funding for compensation into their budgets. Steve Lund indicated that if all goes well with HR, the potential for performance increases should be possible after July 1. ASEC also inquired about strategies for GPR funds. Steve responded that, in the absence of substantial new funding streams, future implementation will rest more on tuition within the overall GPR fund category, and that shrinkage of the employee base may also play a role. SMPH administration learned that some units wanted to do more so Steve authorized an extension of CCF. 

Business

• Convene in closed session pursuant to Wisconsin Stats. 19.85(1)(c), and (f) to consider appointments to Search and Screen Committee for the Academic Staff Secretary
• Motion to convene in closed session. (Moved by Marwa Bassiouni. Approved by Robert Newsom. Motion carried.)
• Motion to amend the ballots. (Moved by Marwa Bassiouni. Approved by Robert Newsom. Motion carried.)
• Voted by ballot to recommend nine individuals for appointment to the Search and Screen Committee for the Academic Staff Secretary.
• Motion to move out of closed session. (Moved by Marwa Bassiouni. Approved by Robert Newsom. Motion carried.)
• Reconvene in open session.

General Reports (deferred until 2-21-13)

• Jeff Shokler, ASEC Chair
• Jo Ann Carr, Interim Secretary of the Academic Staff
• Heather McFadden-UW System Representatives Council
• Heather McFadden-Administrative Excellence

The meeting adjourned at 3:37 p.m.

Submitted by Jo Ann Carr, Interim Secretary of the Academic Staff.