UW-Madison Zoom - UW Terms of Service
By logging in and using UW-Madison Zoom, you are agreeing to adhere to the following terms of service:
UW-Madison Zoom accounts cannot be used to store HIPAA protected data (Protected Health Information, PHI), unless they are using a HIPAA protected sub account. If your account has not been assigned to a HIPAA protected sub account, you should NOT store HIPAA restricted data on this service.
Please see Data Governance Data Classification for specific data definitions
Individuals using this service are required to:
Protect the privacy and confidentiality of student and other institutional information as required by FERPA (privacy of student information)
In accordance with federal regulations and UW-Madison policies, all research involving human subjects must be reviewed and approved by an Institutional Review Board prior to any research intervention with a participant. See Human Research Protection Program for details.
Comply with all other applicable University policies, State and Federal laws, including for example:
UW-Madison Zoom is available only to active UW-Madison students, faculty, staff with a UW Madison Office365 email account. Alumni are not eligible for the UW-Madison Zoom Service.
UW-Madison respects the legitimate privacy interests of UW-Madison Zoom Users within appropriate limits for educational, ethical and legal reasons.
UW-Madison Zoom administrators routinely monitor the volume of UW-Madison Zoom traffic for system management purposes.
Usage may also be subject to security testing and monitoring.
If the University receives a credible report that a violation has occurred, or if, in the course of managing the service, discovers evidence of a violation, then the matter will be referred for investigation, University disciplinary action, and/or criminal prosecution.
Complaints that specific material violates the law or University policy should be reported to The Office of Cybersecurity:
IV. Records Management
If you are employed by the University, you should be aware that any documents or recordings that you save in the UW-Madison Zoom may be subject to the Wisconsin Public Records Law. All documents and recordings created during a Zoom session must be managed and retained throughout their lifecycle according to approved University records schedules. For more information on the Wisconsin Public Records Law and Records Management requirements, please go to the following links: