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Pre-Posting Allocation Tool (PAT) - Customer Number Appears Italicized and Highlighted

When viewing Customer Numbers in the Pre-Posting Allocation Tool, some customers may appear italicized and highlighted in red. This occurs when at least one invoice under that Customer Number has an error.

Customers who have at least one invoice with an error are italicized and highlighted in red as shown below. These errors include invalid splitting of cost and invalid funding strings.

pat_error_1.png

Invalid splitting of funds

In the case shown below, the first invoice has a split where the sum of the amounts does not equal the invoice amount. This is indicated by the Funding Total amount being highlighted in red and italicized. Hovering over this value reveals the reason for the error.

pat_error_2.png

To resolve this error, add a split to get rid of the difference as shown below.

pat_error_3.png

Invalid funding strings

If the funding string specified is invalid, the Account, Fund, and Dept fields will be highlighted in red and italicized as shown below. Hovering over this value again reveals the reason for the error.

pat_error_4.png

To resolve, drill into the row with the invalid funding, as shown below, and correct it.

pat_error_5.png

More Information

See all Pre-Posting Allocation Tool documents in the Knowledge Base.


Keywords:
doit invoices mds materials distribution service preposting allocation tool allocating split funding strings departments billing multiple groups sfs shared financial system wisdm funds errors WISER 
Doc ID:
11492
Owned by:
Billy L. in DoIT Help Desk
Created:
2009-06-25
Updated:
2023-10-19
Sites:
DoIT Help Desk, DoIT Staff