DoIT Hybrid Conference Rooms

DoIT can design and build hybrid conference room solutions that provide an intuitive and consistent audiovisual experience. Our standard room configurations support joining Zoom, Webex, and Microsoft Teams meetings from the same touch screen controller. Systems can be scaled to meet the size and requirements of the room while retaining the ease of use of the touch screen. This document contains details on conference room hardware and configuration.

Beyond the vendor costs, there is a $750 charge for managing project planning and installation. This includes documentation, end user training, and 30 days of DoIT support. If ongoing DoIT support is requested, there is an annual fee of $750. Ongoing support includes equipment maintenance, phone and onsite support, and additional training and documentation as needed. Support does not include staffing for meetings or events, hardware replacement costs, or costs associated with services from FP&M or outside vendors.

To request a new hybrid conference room or upgrades to an existing room, see the Custom Audiovisual Conference Room service Page.

Conference Room Options


	Small Room Capacity: 1-6 people Display: Up to 65" LED screen Video Conferencing Zoom, Webex, and MS Teams calling Integrated camera, microphones, and speakers Wired and wireless screen sharing Cost: Starting at $3,000 - $5,000
Medium Room Capacity: 6-12 people Display: Up to 80" LED screen Video Conferencing Zoom, Webex, and MS Teams calling Integrated camera, microphones, and speakers Additional table microphone Wired and wireless screen sharing Cost: Starting at $5,000 - $8,000
	Large Room Capacity: Over 12 people Display: Up to 98" LED screen or projection system Video Conferencing Zoom, Webex, and MS Teams calling Integrated camera, microphones, and speakers Additional table or ceiling-mounted microphones and speakers Wired and wireless screen sharing Cost determined by room and system requirements

Conference Room Hardware Configurations

Room Type	Display	Conferencing Device	Cameras	Audio	Control
Small Room	LED TV	Cisco Webex Room Kit Mini	4K camera integrated with Room Kit Mini	Microphones and speakers integrated with Room Kit Mini	Webex Navigator touch panel Used to join Webex, Zoom, and Teams meetings Controls camera, audio, and wired/wireless content sharing Can integrate with room calendar
Small/Medium Room	LED TV	Cisco Room Bar	4K camera integrated with Room Kit Bar	Microphones and speakers integrated with Room Bar Optional Cisco table or ceiling mounted microphone	Webex Navigator touch panel Used to join Webex, Zoom, and Teams meetings Controls camera, audio, and wired/wireless content sharing Can integrate with room calendar
Medium Room	LED TV	Cisco Webex Room Kit	4K camera integrated with Room Kit	Microphones and speakers integrated with Room Kit Optional Cisco table or ceiling mounted microphone	Webex Navigator touch panel Used to join Webex, Zoom, and Teams meetings Controls camera, audio, and wired/wireless content sharing Can integrate with room calendar
Large Room	LED TV or Projector	Cisco Webex Room Kit Plus	4K quad camera array integrated with Room Kit Plus Optional wall or ceiling-mounted camera	Integrated with Room Kit Plus Cisco table or ceiling-mounted microphones or third party ceiling-mounted audio system	Webex Navigator touch panel Used to join Webex, Zoom, and Teams meetings Controls camera, audio, and wired/wireless content sharing Can integrate with room calendar