Terminated Employee Access Removal (TEAR) - Using the Authorization Look Up Tool
It is possible to review an employee's authorizations for certain systems via Terminated Employee Access Removal (TEAR), an application which allows for quicker removal of access to various systems when an employee leaves the University.
- Log in to TEAR.
- Click on Authorization Look Up, located on the page's menu bar.
- To view an employee's current authorizations, you must search for them within the Look Up tool. You can search two ways: by either login ID (i.e., three-character logon credentials) or by the employee's Person ID.
- Note: You are restricted to only viewing individuals within your UDDS.
- Enter either the login ID or Person ID before clicking Search.
- If your search is successful, you will see three sections displayed:
- Current Authorizations: This section lists authorizations associated with the employee. Note that TEAR does not include authorizations for every application or service on campus. The employee may have authorizations for additional applications not included in TEAR. The user's logon ID for each system should be listed; the specific roles associated with the employee may be listed within the Access column depending on the system. The Last Logon date is also listed.
- Current and Previous Appointments: this section lists appointments that are associated with the logon ID or Person ID for which you searched. Basic details about the employee's appointments are listed, including the beginning and end dates where applicable.
- Authorization Removal Requests: this section lists authorization removal requests that have been submitted previously for the employee in question.
