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UW-Madison Google Workspace - Sharing UW-Madison Google Sites

This article explains the ways you can find and share sites with other UW-Madison Google Workspace users.

Sharing UW-Madison Google Sites

  1. Log in to UW-Madison Google Workspace with your NetID and password using the following URL:

  2. If you have multiple UW-Madison Google Workspace accounts, select your desired account from the list provided.

    Select account

    If you only have one UW-Madison Google Workspace account, you will be logged into your account automatically.

  3. Open your Google Site

  4. Click Share in the upper right-hand corner 

    share_button.png

  5. On the Sharing settings menu, you will see a list of everyone who currently has access to your site. At the top of this list is your visibility level. Click the Change... link next to your visibility level to view all potential options.

    site_permissions.png

  6. Select your desired view option from the list provided.

    save_permissions.png

    If you select UW-Madison Google Workspace or People at UW-Madison Google Workspace with the link, you will be able to select an additional level of access for that group:

    • Can view
    • Can edit

    Once you are happy with your visibility options, click Save.

  7. Next, you can add permissions for individuals. Below the list of people who currently have access to your file, you will see a text box labeled Add people

    invite_people.png

  8. As you begin typing the name or email address of the contact you would like to share with, the list below will auto populate with any UW-Madison Google Workspace account matching your criteria.

    autocomplete.png

    *Only UW-Madison Google Workspace accounts will be returned in the search results.

    **If a user has privacy flagged any of their user information under FERPA their personal information will be omitted from UW-Madison Google Workspace contact list.

  9. After you select the person you want to share with, you will need to choose the level of access to give them. From the drop down menu, select Can edit, Can comment, or Can view.

    choose_permissions.png

  10. Hit the Send button to share your site and send out any notifications you have selected

    send_invitation.png

  11. Review the settings you have selected to make sure they are correct.

    updated_permissions.png

  12. If the site permissions are as desired, click the Done button.

Creating Intranets Using New Sites

  • The new Google Sites currently does not allow for the creation of intranet sites.

  • However, Google is planning on adding this feature in future updates. If you or your department would like to use New Sites to create an intranet site, Google recommends that you fill out this form with feature requests.

There are two available workarounds to creating an intranet using Google Sites.
  1. You can use Classic Sites, although Classic Sites is set to be gradually decommissioned over the course of 2018/2019.

  2. Or, you can follow this document to learn how to use Google Workspace Groups to simulate an intranet.

See Also:



Keywords:uw madison google apps drive sites sharing publishing docs owner collaborator collaborate Google Apps finding other users share search file document form spreadsheet presentation UW-Madison Google sharing sites permissions wisc   Doc ID:13694
Owner:Christina G.Group:Google Apps
Created:2010-03-22 19:00 CDTUpdated:2021-11-30 11:43 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Google Apps
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