Learn@UW - Managing Exam Submissions with RegisterBlast (Instructor)

If you decide to use Testing & Evaluation services to schedule an accommodated exam, you will need to create an exam submission.

Note: Create exam submissions as early in the semester as possible and at least one week prior to the exam. This will give students the time that they need to schedule their appointments.

1. Navigate to your Canvas course page
2. Select Testing Center (RegisterBlast) on the Canvas sidebar. This will take you to your instructor submissions home page for that course.
   
   Note: If you are supervising multiple courses, we recommend bookmarking or otherwise saving your instructor RegisterBlast homepage on your browser.
3. Select + (plus sign) to create a new exam submission. This will open the exam submission builder.
   
4. Fill out all of the appropriate information fields related to exam details, file management, additional information, eligibility and restrictions, and exam instructions. You can change these once the exam submission is created.
   
5. Include a specific start time and end time if desired.
   Note: please make sure that there is enough time between both to accommodate for your students who may have extra time. We advise setting your end time to at least double the amount of time it would take to finish the exam to account for students who might have the double time accommodation.
6. If all information entered is correct, select submit to generate the exam submission, or submit and print if you would like a paper copy for your records. You will be taken back to your instructor page where you can now see the exam submission that you created.

1. Notify all students who have disclosed the need for accommodations as soon as possible that they may now schedule their appointments.
2. Direct students to select Testing Center (RegisterBlast) on your Canvas Course page. This will take them to their RegisterBlast homepage where they can schedule their appointment. 
3. Provide a digital or hard copy of your exam to Testing & Evaluation.
4. Digital Copy: Upload a word or PDF copy of the exam to your exam submission under file management by 6:00PM (Central) on the business day prior to the first scheduled exam. 
5. Physical Copy: Drop off a hard copy of the exam by 2:30PM on the business day prior to the first scheduled exam at the Testing & Evaluation main office, located in Room 373 of the Educational Sciences Building. Or, use the after-hours drop box across the hall in Room 376 if delivering a copy after 2:30PM. Any materials received after deadline will not be processed until the following business morning.
6. Reminder emails are sent 48 hours prior to the first appointment if the exam has not been received. 
7. If you are still writing the test and cannot upload it to RegisterBlast until closer to the exam date, please let the testing coordinator know.

Retrieving a Completed Exam

After all your students are finished testing, the testing coordinator will scan and upload the completed exams to each of your students' individual appointments. To retrieve this information:

1. Open your Canvas course and select Testing Center (RegisterBlast)  
2. Open your history tab and search for the student or search by date.
   
3. If your exam contains a Scantron component, you will not receive a scanned PDF copy of that component. Instead, you’ll receive an email notifying you when your exams are ready for pick-up from the Testing & Evaluation Services main office in room 373 in Educational Sciences.
   • Notify the front office staff when dropping off the classroom Scantrons.
   • If all students, including students testing with accommodations, have completed the exam, T&E will return the accommodated students' Scantrons to you so they can be included with the batch submitted for scoring.
   • If students are still testing with T&E, the classroom Scantrons will be held. T&E staff will add the remaining accommodated students' Scantrons to the batch after testing is complete and then submit the complete batch for scoring.
   • Please allow up to 24 hours after the final testing appointment to receive scanned exam materials or notification that materials are ready for pickup.

Editing Exam Submissions

1. To manage exam submissions, go to your Instructor Submission homepage and select the name of the submission you wish to edit. You can also select the three dots next to the submission and choose Edit.

2. Once you have finished editing the submission, select Submit.

Important considerations:

• If you need to make any changes, revisions, additions, or corrections to exam materials within 24 business hours of the first scheduled testing appointment, you must also directly notify Testing & Evaluation Services at testing.coordinator@exams.wisc.edu. T&E cannot guarantee that changes made after exam materials have been submitted will be identified or implemented unless direct notification is provided.
• Changes to an exam submission do not automatically affect students who scheduled their appointments before the change was made.
• If an exam must be canceled or postponed, contact a Testing Coordinator at testing.coordinator@exams.wisc.edu so that existing student appointments can be addressed.

Setting up Multiple Exams

You can clone the submission if you wish to set up multiple exams with similar parameters but different dates. This is useful if you want to quickly create multiple exam submissions. If you clone an exam, review the exam name and remove “Clone of” from the title.

If you are supervising multiple courses, it is encouraged to bookmark or otherwise save your instructor homepage on RegisterBlast to your web browser.

• Create exam submissions as early in the semester as possible and at least one week prior to the exam. This will give students the time that they need to schedule their appointments.

How early do students need to schedule an exam? 

What if a student cannot schedule an exam before the 48 hour deadline?