Google is streamlining your folder/file structure with shortcuts starting Summer 2022

Posted: 10:52:04, Monday, Jul 18, 2022   Expiration: 10:52:04, Tuesday, Jul 25, 2023  

Starting Summer 2022, Google will automatically update files owned by multiple parent folders with shortcuts. Individuals who used the “Add to my Drive” action to create a copy of a file to another parent folder will notice the copy will be replaced with a shortcut. The original file and its original parent folder will not be changed. The purpose of this update is to optimize storage usage and streamline file management.

Highlights

Prepare for this change (optional)

  • To see the duplicate locations of a specific file, click on the file in Google Drive. At the bottom of the screen, if the item is an impacted file, you'll see a bar with a number of folders.
  • Familiarize yourself with shortcuts.

Steps to take after the change (optional)

  • Search for impacted files by typing "is:replaced" in the Google Drive search bar.
  • Verify permissions settings for affected files.

If you have any questions about this change, please contact the DoIT Help Desk.

Thank you,

UW-Madison Google Workspace team

-- UW Google Apps: Christina Gomez

Created: 10:59:38, Monday, Jul 18, 2022 (by Christina G.)
Updated: 10:59:38, Monday, Jul 18, 2022 (by Christina G.)