Changes coming to the Doodle service in December 2026

Posted: 2026-10-06 13:34:18   Expiration: 2026-10-13 13:34:18

Due to a vendor license and pricing change, the UW–Madison Doodle service will transition from an unlimited access plan to a tiered licensing model beginning in December 2026.

The new Doodle license tiers will be:

• Core license (unlimited): Available to all university users — includes essential scheduling capabilities, but has limits on active polls, booking pages and integrations

• Full license (limited): Reserved for high-volume Doodle users — includes all Doodle features without restrictions

Key details & impact

• No immediate action required: Your polls, booking pages and account settings will remain the same until the transition in December.

• Pilot program (Oct. 19 to Dec. 4): We will launch a pilot program to test the new user experience, build support resources and evaluate alternative scheduling tools. We will invite the top 25 Doodle service power users on Oct. 7.

• Want early access? We can share slots on a first-come, first-served basis. Email the Doodle Team to express interest.

Timeline

• Oct. 19 to Dec. 4: Pilot group tests new service model

• November: Targeted communication to Doodle users; TechNews announcement

• Dec. 7: All UW Doodle accounts transition to new license tiers

• December: Vendor-hosted training & alternate tool demos begin

Resources & support

• Visit the Doodle project page for regular updates.

• Stay tuned for information about vendor-hosted training and demos of alternative scheduling tools.

• Email the UW-Madison Doodle Team with any questions or feedback.

-- UW-Madison Doodle: Christina Gundlach