Disclaimer: This news item was originally posted on Friday, Oct 11, 2013. Its content may no longer be timely or accurate.

SFS - Upgrade Outage Calendar

Posted: 09:44:08, Friday, Oct 11, 2013   Expiration: 16:44:08, Tuesday, Oct 22, 2013  

Beginning on October 11th, SFS will begin a full system upgrade. Please see the enclosed outage calendar for full details, dates, and times.


= System Up (beginning at time specified)

= System Down (beginning at time specified)

System / Transaction Type Timeline Notes
Oct. 11 Oct. 12 Oct. 13 Oct. 14 Oct. 15 Oct. 16 Oct. 17 Oct. 18* Oct. 19 Oct. 20 Oct. 21 Oct. 22
Receipt/Sales Credit Deposits and Transfers 4:00PM                     8:00AM Receipt/Sales Credit Deposits and Transfers will continue during the SFS shutdown. Those deposits made by 10/10 will show up in WISDM by or before 10/22.
E-Reimbursement       4:00PM   8:00AM           8:00AM Travelers/Alternates will be unable to create/submit reports after 4pm 10/14 to allow Approvers/Auditors time to approve as many reports as possible prior to the upgrade. All transactions fully approved by 8am 10/16 will be processed for payment.**
Custodian Fund Payments         4:00PM             8:00AM No Custodian Fund payments will be made 10/16-10/21. The next day for processing will be 10/22.
Daily Bank, Vendor Refund, and Accounts Receivable Deposits         4:00PM             8:00AM Daily Bank, Vendor Refund, and Accounts Receivable deposits will continue during the SFS shutdown. Those deposits made by 10/15 will show up in WISDM by or before 10/16.
Emergency Transactions           8:00AM           8:00AM No ET payments will be made 10/16-10/21. The next day for processing will be 10/22, unless there is an extremely urgent need.
Cost Transfer Tool           4:00PM           8:00AM Transfers not approved by 4pm 10/16 will remain in the tool for approval on or after 10/22.
JET (JRT, JRB & JRR)           4:00PM           8:00AM  
Accounts Payable, Direct Payments, Payment To Individual Reports, and Refund of Receipt           5:30PM           8:00AM Checks for payments processed by close of business 10/15 can be picked up in AP 10/16. Checks for payments processed by close of business 10/16 will not be available for pick up until 10/23.
External Requisition Generator           5:30PM           8:00AM  
Pre-posting Allocation Tool           5:30PM           8:00AM  
Shop@UW eCommerce               12:00PM     8:00AM    
Purchasing Card                         No downtime.
WISDM                         WISDM will be active during the shutdown. However, no changes from SFS will be interfaced during the shutdown period.

* On October 18th, the Mainframe will also be taken down for unrelated migration reasons.

** Transactions that are submitted but not fully approved will be automatically sent back to travelers. After the system goes back up, travelers should resubmit any reports that were sent back prior to the upgrade.

-- DoIT Help Desk: Leah Scheide

Created: 05:54:21, Friday, Oct 11, 2013 (by Leah S.)
Updated: 10:55:04, Friday, Oct 11, 2013 (by Leah S.)