Manifest - Manage Group Privileges

Manifest privileges define who has control to see the group and what access they have to make changes. Note that having a privilege on a group does not make that person/group a member of the group, so your group administrators/managers may not actually have access to the content protected by the group. Privileges can be assigned to individuals and Manifest groups, but in most cases, assigning privileges to a group is more useful and secure so that you can avoid maintaining the same list of people repeatedly. Group administrators can perform all management functions on a group.

Designate a backup administrator for your group right away to prevent abandoned or orphaned groups upon your transfer from the department or school, or departure from the University. Orphaned groups, defined as a group all of whose administrator(s) has/have left the University, may be deleted in order to maintain efficiency of the service. 

Note: Group permissions are separate from folder permissions. A person with permissions on a Manifest group does not necessarily have any permissions on the folder the group is in.

Group Privileges

Here's what each privilege can see:

  • Admin: Members, Privileges, Invites, Contacts, Services. Able to modify everything
  • Update: Members, Privileges, Invites, Services. Not able to modify privileges or contacts
  • Read: Members, Contacts. Not able to modify any of them
  • View: Group, Contacts
  • Optin/OptOut: Individuals/Individuals in Groups with these privileges will see the "Join Group" button and can choose to opt in (see: Manifest - Using Opt-In Groups)

Note:  In order for someone else to use your group in Manifest (add it to their group), they must have at minimum View privileges on it.

Adding Privileges

  1. Log into the Manifest service at https://manifest.services.wisc.edu
  2. Under the Groups I Administer tab click on Details by the group you're changing privileges on.
  3. Click the Privileges tab. A list of the current users with privileges will show and the + Add Privileges button will be on the right. Click this button.
  4. Enter in NetIDs separated by commas or on new lines. When finished adding members click + Add Individuals. Any invalid NetIDs must be fixed before the button will work.
  5. Select any privileges you would like the user(s) to have.
  6. Click on Save.

Changing Privileges For Existing Users

  1. Log into the Manifest service at https://manifest.services.wisc.edu
  2. Under the Groups I Administer tab click on Details by the group you're changing privileges on.
  3. Click the Privileges tab. A list of the current users with privileges will show.
  4. Select any changes you would like to make to the table of privileges.
  5. Click Update Selected Privileges to change privileges to what is indicated on the table.

Removing Privileges

  1. Log into the Manifest service at https://manifest.services.wisc.edu
  2. Under the Groups I Administer tab click on Details by the group you're changing privileges on.
  3. Click the Privileges tab. A list of the current users with privileges will show.
  4. Check the box to the left of the Entity Name field for any privileges you would like to completely remove.
  5. Click Remove Selected Privileges


Keywords:
enterprise groups grouping gams manifest granting group admin rights permissions update privileges manage revoke add manager remove optin optout view read administrator hidden 
Doc ID:
25880
Owned by:
MST Support in Identity and Access Management
Created:
2012-08-22
Updated:
2024-04-22
Sites:
DoIT Help Desk, Identity and Access Management