AEFIS LLC (Assessment, Evaluation, Feedback & Intervention System) is a web-based assessment management platform that facilitates the collection and application of real-time assessment data. For more information about the transition to online course evaluations visit the Digital Course Evaluation Surveys.
Overview of AEFIS Course Evaluations
There are three steps to complete to create AEFIS course evaluations.
Create a survey template - the template has all of the course evaluation questions. Once completed, this step only needs to be repeated if questions change or need editing, or you have a second template.
Schedule a survey - each template needs a survey schedule. If you have one template for your entire department, only one survey schedule is needed each semester. Plus you can set it to run automatically each semester.
Survey - the survey instance is where you assign each course section that needs to complete an evaluation. This step must be completed each semester.
For each of the steps above, further details are listed below.
If your department needs to survey small-enrollmemt classes (e.g. less than five students), update your minimum response requirements. See instructions at [Link for document 80755 is unavailable at this time.].
Creating a Survey Template
Survey Templates are where you set up the questions that you are going to release to students or survey participants.
After you have completed and published your Survey Template, you can set up a Survey Schedule. Survey Schedules determine when your survey will be sent out. Also the Survey Schedule name is the name of the survey students view. You can create a new Survey Schedule every semester or, if your survey will not be changing from semester to semester, you can set the schedule to run every semester (recommended).
Most importantly, you must assign your Survey Instance to the course sections in your department that you wish to survey. If you do not assign the survey, students will not be able to take it. Course sections must be assigned anew every semester.
For courses that are cross-listed between two or more departments, only the primary department should assign the survey unless prior arrangements have been made. Read more about assigning cross-listed courses
The Course Section Trend Analysis is the most common report run by UW-Madison AEFIS administrators. This report will generate the results for each instructor in your department along with a departmental average for comparison. See AEFIS - Eval - Course Section Trend Analysis Report (Admin) for more information.