L&S Recruitment of Short-Term Staff
Please work with your HR Business Partner for all STS direct hires or STS hires via job requisition waivers.
A Strategic Staffing Form (SSR) will need to be submitted for all STS open recruitment requests. Please work with your HR Recruitment Specialist for these requests (HR contacts can be found below).
All SSRs for Fall should be submitted no later than June 19, 2026
Link to SSR: https://strategic-staffing-a019.betty.app/login
Standard STS base rates
UAPC Policy on Minimum Qualifications for Instructional Staff
Attachments
All STS appointments require the attachment:
- Employment Agreement Attachment: Download current version from OHR's Recruitment Toolkit, in the "Selection and Offer " under "Employment Agreements".
HR Business Partner Contact
Mitchell Yang: mitchell.yang@wisc.edu
Units: All ART groups
STS Position/Reappointment Limitations and Converting Terminal STS to Renewable
Short-term staff have strict policies and limitations surrounding their positions. Please see addendum below for information on STS reappointments, limitations and converting STS to ongoing-renewable.
STS Titles that require a Job Requisition (can be wavier or open recruitment)
Most short-term instructional staff in the College of Letters & Science are hired with academic staff titles such as:
- Lecturer
- Teaching Specialist
- Teaching Faculty
STS Job Requisition Waiver (Waive Open Recruitment)
Academic staff positions at L&S are expected to be posted for open recruitment to ensure that positions are made available to the public as much as possible and to help generate the widest possible applicant pools for L&S as a whole. However, a waiver of open recruitment via Job Requisition Waiver is allowed in some circumstances.
Recruitment Waiver Reasons: https://hr.wisc.edu/hr-professionals/recruitment/recruitment-waiver-reasons/
Create and Process Recruitment Waiver Job Requisition Guide: https://hr.wisc.edu/hr-guides/for-hr-professionals/create-and-process-recruitment-waiver-job-requisitions/
Please note the approval process for a waiver can take a few days, so please plan accordingly.
STS Open Recruitment
Open Recruitment for STS should be used when there isn’t a candidate in mind to instruct a course. Hiring STS via open recruitment also allows the possibility of converting them to ongoing-renewable. Please see “STS Position/Reappointment Limitations and Converting Terminal STS to Renewable” addendum for more information.
Create Open Recruitment Job Requisitions: https://hr.wisc.edu/hr-guides/for-hr-professionals/create-a-job-requisition/
The minimum posting time for STS titles is two weeks. The approval process can take a week or more, so please plan accordingly.
Once you receive STS approval please work with your Recruitment Specialists on next steps.
Recruitment Specialist Contacts
Olivia Macdonald: olivia.macdonald@wisc.edu
Units: ART 1, 3 and 5
Cynthia Eason: cynthia.eason@wisc.edu
Units: ART 2 and 4
STS Direct Hires
L&S does not require job requisitions for the titles listed below (although Visiting Faculty may be hired via an open recruitment job requisition if desired).
Please follow the specific instructions for each title:
Since these titles will not be hired via job requisition, an employment agreement will not generate for them through Workday. Please send a draft letter and the candidates’ most up to date CV to your HR Business Partner to review/approve.
STS Letter Templates: https://kb.wisc.edu/ls/61990
STS Title which may be hired directly without a job requisition or via open recruitment
- Visiting Faculty (Visiting Associate Professor, Visiting Assistant Professor, Visiting Professor)