Topics Map > College of Letters and Science > Academic & Curricular Administration > Program Changes > Academic Programs

Changes to Program Requirements (Major, Option, or Certificate)

This document describes the process for proposing changes to an existing academic program (undergraduate and graduate majors, Named Option, certificate program, or Graduate Minor, or entrance requirements for undergraduate programs.

How to propose changes to undergraduate programs: Departments seeking changes in requirements for an undergraduate major or certificate, learning outcomes, entrance requirements or four-year plans must submit a proposal via Lumen Programs. The Lumen Programs form will allow departments to describe the proposed changes and directly edit the associated content in “governed” Guide tabs (How to Get In, Requirements, Leaning Outcomes, Four Year Plans, Accreditation).

Governance review of changes to undergraduate programs. Lumen Programs includes a workflow to facilitate governance review of the department’s proposed changes. After the department has indicated approval, the proposal is forwarded to L&S via the workflow. Minor changes (addition or deletion of courses from course lists that can meet requirements; clarifications and corrections of previously approved content) will receive expedited L&S approval. More substantial changes to undergraduate programs will be reviewed by the L&S Curriculum Committee.  The committee considers the following types of changes to be “substantial”:
  • Increasing of decreasing the number of credits or GPA earned in certain courses prior to admission to the major;
  • Course changes that may affect the flow of resources between departments;
  • Increasing or decreasing the number of credits in the major;
  • Adding a new requirement that courses be taken in a particular sequence;
  • Adding or changing as prerequisites courses taught in other departments;
  • Substantive changes to learning outcom
Departments should describe in the Lumen Programs form an explanation of the goal(s) of the changes, and their intended effect on identified issues. Departments and programs are encouraged to contact Kimbrin Cornelius ( or the Chair of the L&S Curriculum Committee before submitting proposals for “substantial” revisions.

Implementation Dates for undergraduate programs. Implementation dates are set by the L&S Curriculum Committee. Substantial revisions are nearly always approved for Fall semesters only, to align with the beginning of the academic year. Longer implementation periods may be appropriate if the request will substantially restructure a program.

Deadlines for submitting curricular changes to undergraduate programs. Deadlines for substantial program changes are typically late November or early December. See L&S Curricular Change deadlines for L&S deadlines for program and course proposals.

Associated DARS updates. After L&S approval, a workflow step includes associated DARS updates. To ensure that Guide text and DARS remain aligned, updates to the requirements and DARS must be submitted via this Lumen Programs process.

How to propose changes to graduate programs: Requests for changes to graduate program requirements (including capstone certificates, graduate certificates and PhD minors) must be submitted via the online Lumen Programs proposal system. The changes requiring review are those that have implications for published Guide information, including changes to:
  • Course requirements described in Guide
  • Minimum credit or residence credit requirements
  • Substantial changes to examinations
  • Doctoral minor/breadth requirements
  • Learning outcomes
  • Program-specific policies included in Guide
Governance review of changes to graduate programs.The review process of requests to change graduate programs and learning outcomes depends on the nature of the changes. Substantive changes are be reviewed by the L&S Curriculum Committee and/or Graduate Faculty Executive Committee (GFEC). Minor changes will receive expedited L&S and Graduate School approval.

Implementation Dates for graduate programs.Implementation dates are set by the Graduate School, in consultation with L&S. Substantial revisions are nearly always approved for Fall semesters only, to align with the beginning of the academic year.

Deadlines for submitting curricular changes to graduate programs. Deadlines are established each year for requests to change program requirements, which you can find here: L&S Curricular Change deadlines .

Departmental curriculum committees are encouraged to consult with the L&S Curriculum Committee (staff contact Kimbrin Cornelius,, or the L&S Curriculum Committee Chair) throughout the revision process. The committee’s goal is not to judge the content of the curriculum, but rather, to ensure that:
  • Revisions are consistent with L&S degree requirements, and the Graduate School (when applicable)
  • Revisions are implemented according to university policy and practice in they follow governance and Guide deadlines for implementation
  • Changes that affect other departments are communicated to those departments; and
  • All interested, motivated and capable students can successfully complete the requirements.
The L&S Curriculum Committee and L&S Student Academic Affairs assist departments in considering the impact of proposed curricular changes. They can also suggest or help develop equitable solutions for any problems that might be anticipated.
Notification of program changes will be forwarded, if appropriate, to the L&S Academic Planning Council.  Any changes that have implications for other schools and colleges or the Graduate School will be communicated to them.

Creating New Programs

Please note that requests to create new academic programs (majors, certificates, and formally recorded options) must be approved by the L&S Academic Planning Council prior to consideration by the University Academic Planning Council and, if appropriate, the Graduate Faculty Executive Committee.  Please see  New Majors, Certificates, and Formally Transcripted Options  for information about that approval path.

Restructuring/Eliminating Existing Programs

See Restructuring or Discontinuing Majors/Programs  for information on this topic.

See Also:

Keywords:curriculum, program, changes, Lumen, courses, DARS   Doc ID:20013
Owner:Kimbrin C.Group:College of Letters & Science
Created:2011-08-26 12:32 CSTUpdated:2018-10-10 15:48 CST
Sites:College of Letters & Science
Feedback:  1   1