The 'Disbursement Request' form is a document used by UW Foundation to initiate the electronic transfer from UW Foundation funds to the vendor. It tells them which fund to use and the amount of the transfer. Note: Disbursement Requests were previously known as Check Requests, and some campus materials use the term 'Check Request'.

Links

• Initiate the Disbursement Request form on UW Foundation's website: https://secure.uwadvancement.org/
  • Navigate to "Fund Management" > "Disbursement Request"
• Link to the UW Foundation's Instructions: UW Foundation's Instructions
• Request access to the UW Foundation: L&S Gift Management: UW Foundation Policy Overview

Filling out the UW Foundation Disbursement Request

1. Initiate the Disbursement Request form on UW Foundation's website: https://secure.uwadvancement.org/
2. Navigate to "Fund Management" > "Disbursement Request"
3. Expenditure and Payee information: Select "Other" in Payment Type drop down menu.
4. Fill out the online form as directed.
5. Export to .pdf and attach the same documentation needed for a payment through UW.
6. Signatures:
   • The form should be signed by someone with financial oversight at the department. This may be the Chair/Director, Associate Chair, or Department Administrator, depending on the unit’s internal practices. For separation of duties, the person who initiated the form should not sign as the approver.
   • The second line is for the L&S divisional level approval signature.