Faculty: Instructional Workload Policy
By University of
Wisconsin Regents’s policy, each department develops its own instructional
workload policy to fulfill its teaching mission. Departmental executive
committees retain oversight of curriculum and are responsible for monitoring
workloads to ensure optimal curricular offerings, to allow for
curricular change and development and to ensure equitable teaching assignments. Departmental workload policies should be
reviewed on a regular basis and must be approved by the Dean’s Office.
This departmental instructional
workload policy aligns with the College’s policy while accounting for the
unique ways of providing music instruction within a School of Music. The MWSoM
remains committed to the high-impact practice of individualized studio
instruction for instrumental and vocal performance study. The School’s policies
balance individual and collective flexibility with the wholistic needs of the
department to maximize its resources and to provide offerings for majors, and
whenever appropriate, general education offerings for non-majors including writing-intensive,
honors, FIGS and ethnic studies courses, among other College expectations. While
the Curriculum Committee monitors curricular offerings, it is the responsibity
of Budget & Personnel to oversee workloads and teaching assignments and to
adjust them as needed.
All MWSoM faculty
members teach at both the graduate and undergraduate levels and are expected to
carry additional individual instruction
sections to accommodate graduate student advisees (such as 660-799, 660-990 and
660-999) and undergraduate independent study projects (660-499), when
appropriate. Within and among individual faculty members and areas,
the School expects an equitable rotation of courses and instructional
assignments, especially in undergraduate instruction and non-major offerings, and
seeks to optimize enrollments whenever possible in accordance with departmental
and College class size guidelines.
Studio instruction remains the preferred method of
providing advanced level performance instruction. This high-impact teaching
practice requires that all faculty and academic instructional staff, but
especially those teaching in the studio setting, engage actively in recruitment
to ensure optimal studio size. Given the resource-intensive nature of studio
instruction, undergraduate music majors and music graduate students must
receive preference in studio assignments; on
rare occasions, students exploring a double major in music and non-majors, may
receive studio instruction with the approval of the associate director for
undergraduate studies.
The School
has identified 16-17 students majoring in our degree programs as the size of a typical
studio taught by a full-time tenure-track faculty member. In some cases, a
healthy studio may be considerably lower than this number, and if taught by a
full-time faculty member, that individual’s work load would include additional
teaching assignments. A full-time studio load for academic instructional staff
is 21-22 students.
Students may
expect to receive a minimum of 13, 50-minute lessons per semester; studio lessons
must be held at a regular fixed times as is expected of classroom teaching.
Students must be able to plan on a regular weekly schedule of instruction. In
addition, studio faculty, alone or in collaboration, provide an additional weekly
studio class of at least 50 minutes in length. Faculty members may elect to
schedule longer studio classes or private lessons but must accommodate individual
student class schedules. The School’s Absence Policy (see appendix) mandates
that faculty make up any lessons missed due to off-campus engagements promptly
and in consultation with the students.
Course offerings such as instrumental fundamentals,
ensemble coaching and diction required for majors may substitute for the contact
hours of students in studio instruction.
Studio enrollments fluctuate over
time and in any 3-5 year period, a faculty members and academic instructional
staff may experience the occasional over- or underload. If a studio is
consistently under-enrolled, the director and associate directors will identify
additional workload assignments.
The workload for most faculty in
the music studies areas (music theory, music education, music history,
ethnomusicology) conforms to the College’s normal instructional load. Areas
should seek to offer courses, especially upper-level and graduate offerings, on
regular rotations to maximize enrollments and to allow students to plan their
schedules accordingly. The School encourages team-teaching and other
cross-departmental activities, such as FIGS, ethnic studies, Honors courses and
other high-impact offerings. Pedagogical considerations are the most important
criterion when determining appropriate class size. To best utilize faculty
resources and to optimize student experiences, graduate seminars and literature
courses should aim for aminimum enrollment threshold of 6 students; 400-level
elective courses should have a minimum threshold of 18 students.
A growing
number of faculty members now deliver a combination of one-on-one studio
instruction and classroom-based offerings. Similarly, faculty conductors
combine leadership in contact-hour heavy performance organizations with studio
instruction in conducting and sometimes conducting classes as well. In these
cases the department has counted a large, audition-based performance
organization for about half of the load, allowing then for 6-8 students in the
studio or a combination of a conducting class (typically 2-credit), secondary
ensemble, small number of studio lessons or additional coaching or similar
responsibilities.
Studio faculty and instructional staff are expected to attend all undergraduate and graduate audition days, semesterly juries, and undergraduate meetings during the fall Welcome Week and graduate receptions. All faculty and instructional staff are expected to carry out and post weekly office hours. Faculty members of D. M. A. committees are expected to attend and provide grades for degree recitals. Faculty members serving on tenure committees are expected to carry out regular peer reviews of probationary faculty members; other members of the Executive Committee are expected to contrtibute to the peer observation process as well.
Syllabi:
The
University requires syllabi for all curricular credit-bearing offerings.
Current, updated syllabi are critical to the University’s reaccreditation
process as well as to the School’s NASM accreditation, and the University’s Canvas
platform provides templates. Students have a right to know the nature and scope
of any course, class procedures, and especially the basis for grading. Today’s
public-sector demand for clarity and accountability require transparency about
instructional activities.
In the case of instructor or faculty illness, the MWSoM
will seek to ensure that students receive expected course and lesson
instruction while supporting the specific needs of the faculty members. In the
event of the occasional absence due to illness, faculty are expected to make up,
whenever possible, teaching obligations or to seek to utilize colleague
coverage. In accordance with College and University policies, absences from
teaching that cannot be made up or other absences from scheduled departmental
duties, including attendance at department meetings, are to be covered through
taking sick leave via the online process.
Changes to individual workloads:
The Budget & Personnel Committee, acting as the
elected designees of the Executive Committee, and with the explicit approval of
the Dean of the College, has the authority and responsibility to redefine the instructional
duties of any instructional staff member as needed to ensure the health of
curricular offerings. Individual faculty members make seek to redefine their
instructional responsibilities as well with the written approval of Budget
& Personnel.
Non-tenure track academic instructional staff:
The MWSoM regularly hires adjunct instructional staff for
certain studio offerings and as lecturers for occasional classroom teaching.
These hires are often for fractional appointments less than 100%. We currently calculate
an individual studio lesson at 5%, leadership of a small ensemble (i.e. Latin
Jazz, hand drumming) at 15% and a 3-credit course at 33%.
Teaching Load Reductions:
The MWSoM currently has two administrative
positions assigned to full-time tenured faculty that carry instructional load
reductions. In addition, there are two faculty ensembles whose full-time
tenured/tenure-track faculty also receive load reductions.
The Director of the School of Music
receives a 75% instructional load reduction to perform the duties associated
with that position and is on a 12-month contract. Currently the Associate
Director and Director of Graduate Studies each receive a 50% load reduction to
perform the duties associated with these roles and receive an additional month
of summer salary funded by the department. These load reductions may vary
depending on the Area and specialty of the faculty member who holds the
position and are subject to negotiation with the Dean of the College of Letters
& Science and/or the School of Music Executive Committee. It has been the
policy of the Budget & Personnel Committee to recognize and provide
appropriate compensation and support, including short-term staffing support, to
individuals holding these roles, as part of yearly salary exercises and other
processes.
Currently faculty members of the Wingra
Wind Quintet and the Wisconsin Brass Quintet maintain instructional
workloads that are equivalent to two thirds (67%) of a full-time studio faculty
workload and receive 1/3rd release time for their ensemble
participation. They are expected to rehearse regularly (typically 6 hours per
week) and perform on campus, locally and throughout the state under the
sponsorship of the department’s Music Engagement and Outreach Program (MEO), a
cost-recovery program supported by revenues generated from faculty ensemble
performances and other engagement activities.
With the exception of the second
violin, the faculty members in the Pro
Arte String Quartet hold appointments that are 50% Artist-in-Residence and
50% faculty. (The second violin position is currently a 50% Artist-in-Residence
with an additional 15% position in chamber music.) The Pro Arte Quartet
rehearses 15 hours each week and maintains a more extensive performing and
recording schedule than the Wingra Wind Quintet or the Wisconsin
Brass Quintet. The faculty members of the Pro Arte Quartet carry an
instructional workload that is the equivalent of one half (50%) of a full-time
studio faculty member’s load
Fundamental Responsibilities: The university faculty are responsible for teaching, research, or other scholarly activity appropriate to the discipline, and public service. Furthermore, every faculty member has an obligation to maintain professional honesty and integrity, to seek knowledge and to share that knowledge freely with others. No member of the faculty shall be absent from his/her classes or other regular duties at the university except by the permission of the chancellor or appropriate dean. Faculty members shall avoid a concentration of class hours that is detrimental to effective teaching. It is the responsibility of faculty members to carry out duties assigned by the department, and to share in the governance of the institution as a whole.
Attendance at meetings. It is the duty of faculty members to attend departmental, school or college, and university faculty meetings.
The principles of academic freedom, as they are generally understood in higher education, are foundational for faculty members. FP&P 8.1 B. and C. explain further:
Academic freedom is the freedom to discuss and present scholarly opinions and conclusions regarding all relevant matters in the classroom, to explore all avenues of scholarship, research, and creative expression, an to reach conclusions according to one’s scholarly discernment. It also includes the right to speak or write–as a private citizen or within the context of one’s activities as an employee of the university–without institutional discipline or restraint on matters of public concern as well as on matters related to professional duties, the functioning of the university, and university positions and policies.
Academic responsibility implies the faithful performance of professional duties and obligations, the recognition of the demands of the scholarly enterprise and the candor to make it clear that when one is speaking on matters of public interest or concern, one is speaking on behalf of oneself, not the institution.
UW System Administrative Policy 1212 (formerly BN 3) Sick Leave
https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/sick-leave/
(4) Teaching Responsibilities and
Leave Usage — Faculty, Academic Staff and Limited Appointees
Faculty, academic staff, and limited appointees who have
teaching responsibilities, but do not meet these responsibilities because of an
absence specified in Section 4.C.(1) of this policy, must report leave, regardless of whether a qualified instructor
covers the aforementioned responsibilities. Teaching responsibilities include class time preparation, actual
classroom instruction, and scheduled office hours available to students for
educational guidance.
(5) Sick Leave During Winter and
Spring Sessions Breaks – Academic-Year-Basis Faculty, Academic Staff and
Limited Appointees
Academic year employees are in pay status during winter and
spring session breaks and are required to fulfill their University obligations,
research, and/or educational pursuits and to observe their official work
schedules. If they are not able to fulfill their academic obligations due to
the reasons specified in Section 4.C. of this policy, leave must be used.
(6) Sick Leave Use Outside of Regular
Contract Year — Academic Year-Basis Faculty, Academic Staff and Limited
Appointees
- Faculty, academic staff, and
limited appointees who are under contract with the University of Wisconsin
to teach or perform other duties for compensation during a period outside
their regular contract year (e.g., employees who contract for summer
service or summer session) may use sick leave during the contract period
for reasons described in Section 4.C. of this policy.
- Sick leave may be used during the
contract period if employees are unable to fulfill their contractual
duties due to an illness or other medical necessity that begins before the
effective date of the contract and continues during the contract period.
- Sick leave may not be charged for
hours that the employee did not work because the class or other duties
were cancelled by the University due to lack of enrollment, lack of
funding, or similar reasons.
- Sick leave used outside the
regular contract year should be reported in actual hours missed.