HR Policies HR Policies Glossary

A leadership role such as dean or associate dean that falls into the employee category of Limited. A Limited appointee serves at the discretion of the appointing authority.

Job seeker who has applied for the vacancy.

The action of an appointing authority to place a person in a position within the agency in accordance with the law and the Rules of the Administrator, Division of Merit Recruitment and Selection (DMRS). An appointment is effective when the employee reports for work or is in paid leave status on the agreed starting date and time.

The reallocation or termination of resources by a university management decision that may result in staffing reductions in a program or operational area.

Paid time off the job which is earned and accrued by an employee instead of immediate cash payment for overtime. Compensatory time may be used instead of vacation balance.

When a temporary employee works two or more TE appointments at the same time.

When a temporary employee works two or more TE appointments back-to-back.

Employment in a leave-earning position within the University of Wisconsin System or the State of Wisconsin that has not experienced a break in service longer than the reinstatement period for the applicable employment category. Continuous employment will be counted in determining an employee’s length of continuous service.

Position that supervises Crafts Workers.

All employees of UW–Madison (including University Staff). Prior to July 1 2015, classified employees were under the provisions of Wis. Stat. Chapter 230 and were still limited to the $12,000 statutory cap.

Staff who are not subject to the overtime pay or compensatory time off provisions of federal and state wage laws.

A group of employees in a single title from which the layoff will be made. The layoff group will generally include all employees in a particular operational area that are in similar, although not necessarily identical, titles, pay ranges and/or functions.

A one-time payment to an employee that does not increase the employee's salary.

Staff eligible for overtime pay or compensatory time off according to federal and state law.

Staff eligible for overtime pay or compensatory time off according to federal and state law.

An employee who is responsible for supervising two or more FTEs but is not exempt from the overtime provisions of the Fair Labor Standards Act, as indicated in the employee’s position description.

Work that is infrequent, irregular or occurring in scattered instances, even when it recurs seasonally. However, work that recurs every other week is not occasional or sporadic.

An area of focus or function in a college, school or division, department or office. An operational area will generally be a subset of a college, school or division, department or office, and need not include the whole unit.

A position less than 1.0 FTE which is regularly scheduled to work less than 40 hours over a one week period, or less than 80 hours over a two week period.

The rights and privileges attained upon successful completion of an original probationary period or career-executive trial period required upon an appointment to a permanent position.

Specific duties and responsibilities of a job.

The employee’s regular rate times 1.5.

The amount paid by other employers in the labor market for similar work. The rate is established by the State of Wisconsin Department of Workforce Development.

A document created by division HR in collaboration with division leadership, and approved by OHR which provides overall guidelines for recruitment, assessment and selection. It outlines the division’s expectations of specific steps, processes and requirements for recruitment, assessment and selection and identifies plans and procedures to increase diversity.

When a temporary employee continues in the same position each year.

Position that supervises Crafts Workers.

An at-will position with no expectation of continued employment, capped at 1,044 hours worked in 26 consecutive bi-weekly payroll periods, nonexempt under the Fair Labor Standards Act, and lasting one year or less (based on the start date of the appointment).

An employee serving a temporary appointment.