UW-Madison Google Apps - Benefits of Use

This document outlines the benefits of using UW-Madison Google Apps.

Why use UW-Madison Google Apps Service?

The University realizes that a large number of students, faculty, and staff already put UW-Madison and personal content on Google Apps. UW-Madison is concerned about the use of intellectual property that is covered by "click through" licenses associated with a standard Google account. To address this, the University has signed up for a Google Apps for Education license to begin offering Google Apps to UW-Madison faculty, staff, and students.

Applications covered by this new Terms of Service include:
  • Google Docs
  • Google Drive
  • Google Sites
  • Google Groups
  • Google Contacts
  • Google Calendar
  • Google Hangouts
Some benefits of this service are:
  • Users can authenticate using their UW-Madison NetID
  • User credentials are not stored on Google services
  • Users can find UW-Madison users through the populated Google Contact list — making document sharing easier
  • DoIT Help Desk can assist users with basic technical issues
  • DoIT can provide training on use of Google Apps
  • Users have wisc.edu URLs for resources created through the service
  • UW-Madison can assure users where the data is stored
  • Users will be subject to the jurisdiction in the courts of Wisconsin in any legal proceedings
  • Users may be represented by UW-Madison Legal Services if legal issues arise

Accessing consumer applications via UW-Madison Google Apps

Google offers access to additional applications through UW-Madison Google Apps. You will now be able to access these applications using your UW-Madison Google Apps account. Unlike the official UW-Madison Google Apps applications (Google Docs, Drive, Sites, Groups, Hangouts, Calendar, and Contacts), these Google Consumer Applications are not covered under the UW-Madison Terms of Service. You may will be asked to accept new Terms of Service for these applications. Regardless of whether you are asked, be aware that you, not the UW-Madison, are accepting these terms as an individual.

The main differences for users of Google Consumer Applications are:

  • UW-Madison cannot assure users where the data is stored
  • Users will be subject to the jurisdiction in the courts of California in any legal proceedings
  • Representation by UW-Madison Legal Services cannot be assumed

Some benefits of using these applications through UW-Madison Google Apps service are:

  • Users can authenticate using their UW-Madison NetID
  • User credentials are not stored on Google services
  • Users do not need to log in and out of the two services — all applications are accessible through one UW-Madison login
  • Any integration between Google applications is maintained
  • Users can still receive basic assistance through the DoIT Help Desk
  • Users have wisc.edu URLs for resources created through the service

See Also:




Keywords:google apps drive gapps applications calendar google+ docs sites groups contacts benefits service cloud consumer licenses advantages personal accounts for education university wisc applications hangouts wisc   Doc ID:19067
Owner:Christina G.Group:Google Apps
Created:2011-07-06 19:00 CDTUpdated:2016-04-25 16:14 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Google Apps
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