Canvas - Requesting Access for External Users

This document describes the process for requesting a Canvas account for users who do not have an official affiliation with UW-Madison.

To access Canvas, users must log in with their UW-Madison NetID. The majority of campus Canvas users are UW-Madison students, faculty, and staff. NetIDs for these users will be activated and made eligible for Canvas through automated university processes.

However, sometimes users without current UW-Madison affiliations need access to Canvas. Examples of these users might include guest instructors, students of other UW institutions participating in joint UW-Madison programs, or members of UW partner-programs that need access to instructional resources.

Unaffiliated users may not have a NetID or, if they had a past affiliation with UW-Madison, they may have a NetID that is no longer active or is not eligible for Canvas access. In order to enroll these users in UW-Madison Canvas courses, instructors will need to work with the Learn@UW-Madison team to provision Canvas access.

Requesting Canvas Access for External Users

Instructors, instructional technologists, or other UW-Madison professionals with enrollment authority can request Canvas access for users who are unaffiliated with UW-Madison.

Requesting a Group to Provide Canvas Access for Many External Users

Departments that regularly need to enroll unaffiliated users in courses are encouraged to create and administer their own Manifest groups for provisioning Canvas access.

Benefits of Creating a Group

By creating a Canvas-eligible Manifest group, departments exert more control over how and when their users receive Canvas access. Department admins can:

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