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SIS/Advisor Assign - Academic Advisor General Guidelines
General guidlines for data entry on the Student Advisor page in SIS.
Graphic Summary
Academic Advisor Guidelines
Undeclared L&S Students AND in Center for Academic Excellence
Auxiliary Advisor Guidelines
Graphic Summary of Advisor Assignments
To assist with determining when to fill out Program and Plan versus Program only, see the table below.
How to fill in fields for Program and Plan fields
|
'Academic' Advisor |
Auxiliary Advisor |
Program |
Select Program |
Select Program |
Plan |
Select Plan |
Leave blank |
Academic Advisor General Guidelines
The general guideline for data entry on the Student Advisor Page for the ‘Academic’ Advisor Role is to complete the following fields:
-
Effective Date = Change to today’s date if dated prior to today (future date if needed)
-
Advisor Role = ‘Academic’ (or change to appropriate auxiliary advisor role)
-
Academic Career
-
Academic Program
-
Academic Plan
-
Academic Advisor or Committee
By following this procedure, the advisor data will correctly reflect the relationship between the student’s academic major and advisor in reports and MyUW.

Undeclared L&S Students AND in Center for Academic Excellence
Students in the College of Letters and Science (L&S) who are admitted into the Center for Academic Excellence (CAE) and have not yet declared a major, will be assigned a CAE Program Advisor. This advisor often serves a dual role of ‘CAE’ advisor as well as ‘Academic’ advisor.
You will notice that undeclared L&S students who are in CAE will have two rows with the same advisor name (see image below).
- One row has the Advisor Role of ‘Center for Academic Excellence’ (remember to keep Academic Plan blank) and
- An additional row with the Advisor Role of ‘Academic’ (remember to fill in Academic Program and Academic Plan).
When the student declares a major, the CAE program advisor assignment will remain; however, the 'Academic' advisor row will be changed to the newly declared Academic Program, Academic Plan, and Academic Advisor or Committee.

Auxiliary Advisors General Guidelines
An auxiliary advisor is a non-academic advisor. In other words, it generically refers to all other types of advisors. The list of auxiliary advisors is constantly changing, examples include:
The general guideline for data entry on the Student Advisor page for the auxiliary advisor roles is to complete the following fields:
-
Advisor Role – select appropriate role – not ‘academic’ (see sample list above)
-
Academic Career
-
Academic Program
-
Leave Academic Plan blank!
-
Academic Advisor – enter the Auxiliary Program advisor -or- Advised by Committee checked and a Committee identified
The staff of the auxiliary advisor’s unit is responsible for the maintenance of the data for these roles. The Registrar’s Office does not update or change these assignments. Auxiliary advisors will always be entered on the Student Advisor page with the Academic Plan field left blank; therefore, if the student changes Academic Programs, you will need to update accordingly.
