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Student Center - Updating Your Legal Name, Birthdate or Gender

An overview and step-by-step guide to updating your personal information in your UW-Madison student records: legal name, legal gender and birthdate.

Overview

Once a request has been submitted, please allow 3-5 business days for it to be reviewed and processed by the Office of the Registrar.
You will receive an email notifying you if the request has been approved or denied (in the latter case you will also be provided with the reason the request was denied).


Note: Requests sent by international students with an F-1 or J-1 visa will be routed to International Student Services before they can be reviewed by the Office of the Registrar. Please allow longer than 3-5 business days for the request to be processed.

Employees (including student employees) will also need to initiate a change to your personal information through your employing department.

Applicants should contact the Office of Admissions and Recruitment with your request as you will not have access to the online form referenced in this document.


Update Your Legal Name

  1. Log in to MyUW.
  2. Click on the Student Center tile, then the Profile tile.

    Student Center tile   Profile tile

    Alternatively, you may select the Student eForms tile and proceed to click on Personal Information, then Personal Info Change Request. If you have selected this route, skip step 3.

  3. From the menu on the left, select Personal Info Change Request.

    Left side menu with Personal Info Change Request highlighted

  4. Review the personal information currently on your student record. If the information under "Name" needs to be edited, select "Legal Name Change" from the Select Desired Change drop-down menu.

    screenshot of Update Personal Information page and Personal Information on Record section with box around Select Desired Change drop-down menu

  5. Your current name on record will be auto-populated. Make any necessary changes and scroll down the page.

    Note:
    First and last name are required fields. If your legal name includes only one of these fields, please enter . (a dot) in the empty field.

    screenshot of Name Change Request with box around First Name, Last Name, Middle Name, and Name Suffix fields

  6. Click the Upload button to add an attachment. The attached document should show your corrected/updated legal name (e.g. driver's license, passport, court document, or birth certificate). International students with an F-1 or J-1 visa must upload their passport for documentation.

    Screenshot of File Attachments section with box around Upload button in the Action column

  7. A pop-up window will display. You can select a file from your computer by clicking "My Device" and browsing your computer, or drag and drop any file into the area with a dashed border.

    Once the file loaded, click "Upload," then "Done."

    File Attachment upload pop-up

  8. Enter an appropriate description of the document uploaded.

    Click "View" to preview the document or "Replace" if needed. If you need to add more than one document, click "Add" to create a new row for an attachment and repeat the same steps to upload a document.

    Once all documents have been uploaded, scroll down the page.

    File Attachments section with View button in Action column and box around the Description field

  9. Review the acknowledgment and click the toggle button to approve.

    Acknowledgements section with box around toggle

  10. If you would like to add any comments to your request, click "Comments" and add the text. When you are done, click the Submit button to complete your request.

    Action Items section with Acknowledgements toggled to Yes and box around Submit button

  11. Your request has been submitted and sent to the Office of the Registrar for review. Please allow 3-5 business days for the request to be reviewed and processed.

    You will receive an email notifying you if the request has been approved or denied (in the latter case you will also be provided with the reason the request was denied).

    Note:
    Requests sent by international students with an F-1 or J-1 visa will be routed to International Student Services before they can be reviewed by the Office of the Registrar. Please allow longer than 3-5 business days for the request to be processed.

    Update Personal Information Results page with Transaction log and Action Item Log

Update Your Birthdate

  1. Log in to MyUW.
  2. Click on the Student Center tile, then the Profile tile.

    Student Center tile   Profile tile

    Alternatively, you may select the Student eForms tile and proceed to click on Personal Information, then Personal Info Change Request. If you have selected this route, skip step 3.

  3. From the menu on the left, select Personal Info Change Request.

    left side menu with Personal Info Change Request highlighted

  4. Review the personal information currently on your student record. If the information under "Date of Birth" needs to be edited, select "Birthdate Change" from the Select Desired Change drop-down menu.

    screenshot of Update Personal Information page and Personal Information on Record section with box around Select Desired Change drop-down menu

  5. Your current date of birth on record will be auto-populated. Make any necessary changes and scroll down the page.

    Birthdate Change Request with box around the Date of Birth field

  6. Click the Upload button to add an attachment. The attached document should show your correct date of birth (e.g. driver's license, passport, court document, or birth certificate). International students with an F-1 or J-1 visa must upload their passport for documentation.

    Screenshot of File Attachments section with box around Upload button in the Action column

  7. A pop-up window will display. You can select a file from your computer by clicking "My Device" and browsing your computer, or drag and drop any file into the area with a dashed border.

    Once the file loaded, click "Upload," then "Done."

    File Attachment upload pop-up

  8. Enter an appropriate description of the document uploaded.

    Click "View" to preview the document or "Replace" if needed. If you need to add more than one document, click "Add" to create a new row for an attachment and repeat the same steps to upload a document.

    Once all documents have been uploaded, scroll down the page.

    File Attachments section with View button in Action column and box around the Description field

  9. Review the acknowledgment and click the toggle button to approve.

    Acknowledgements section with box around toggle

  10. If you would like to add any comments to your request, click "Comments" and add the text. When you are done, click the Submit button to complete your request.

    Action Items section with Acknowledgements toggled to Yes and box around Submit button

  11. Your request has been submitted and sent to the Office of the Registrar for review. Please allow 3-5 business days for the request to be reviewed and processed.

    You will receive an email notifying you if the request has been approved or denied (in the latter case you will also be provided with the reason the request was denied).

    Note:
    Requests sent by international students with an F-1 or J-1 visa will be routed to International Student Services before they can be reviewed by the Office of the Registrar. Please allow longer than 3-5 business days for the request to be processed.

    Update Personal Information Results page with Transaction log and Action Item Log


Update Your Legal Gender

  1. Log in to MyUW.
  2. Click on the Student Center tile, then the Profile tile.

    Student Center tile   Profile tile

    Alternatively, you may select the Student eForms tile and proceed to click on Personal Information, then Personal Info Change Request. If you have selected this route, skip step 3.

  3. From the menu on the left, select Personal Info Change Request.

    left side menu with Personal Info Change Request highlighted

  4. Review the personal information currently on your student record. If the information under "Gender" needs to be edited, select "Legal Gender Change" from the Select Desired Change drop-down menu.

    screenshot of Update Personal Information page and Personal Information on Record section with box around Select Desired Change drop-down menu

  5. Your current gender on record will be auto-populated. Make any necessary changes and scroll down the page.

    Legal Gender Change Request section with box around Gender dropdown menu

  6. Click the Upload button to add an attachment. The attached document should show your corrected/updated legal name (e.g. driver's license, passport, court document, or birth certificate). International students with an F-1 or J-1 visa must upload their passport for documentation.

    Screenshot of File Attachments section with box around Upload button in the Action column

  7. A pop-up window will display. You can select a file from your computer by clicking "My Device" and browsing your computer, or drag and drop any file into the area with a dashed border.

    Once the file loaded, click "Upload," then "Done."

    File Attachment upload pop-up

  8. Enter an appropriate description of the document uploaded.

    Click "View" to preview the document or "Replace" if needed. If you need to add more than one document, click "Add" to create a new row for an attachment and repeat the same steps to upload a document.

    Once all documents have been uploaded, scroll down the page.

    File Attachments section with View button in Action column and box around the Description field

  9. Review the acknowledgment and click the toggle button to approve.

    Acknowledgements section with box around toggle

  10. If you would like to add any comments to your request, click "Comments" and add the text. When you are done, click the Submit button to complete your request.

    Action Items section with Acknowledgements toggled to Yes and box around Submit button

  11. Your request has been submitted and sent to the Office of the Registrar for review. Please allow 3-5 business days for the request to be reviewed and processed.

    You will receive an email notifying you if the request has been approved or denied (in the latter case you will also be provided with the reason the request was denied).

    Note:
    Requests sent by international students with an F-1 or J-1 visa will be routed to International Student Services before they can be reviewed by the Office of the Registrar. Please allow longer than 3-5 business days for the request to be processed.

    Update Personal Information Results page with Transaction log and Action Item Log

 



Keywordsadd, change, course (courses, class), course search and enroll, dars (DARS), degree (degrees, degree planner), drop, gpa (GPA), hold, honors, indicators, name, permission, plan (plans, planner), record (records), requisite (prerequisite), schedule (scheduler), sis (SIS), swap, textbook (textbooks), transcript, transfer, wait (waitlist, wait list), withdraw (withdrawal)   Doc ID123033
OwnerDanielle C.GroupOffice of the Registrar
Created2022-12-13 10:37:08Updated2024-09-06 09:03:09
SitesOffice of the Registrar
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