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PERC- How to Review and Submit Rosters

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Guide to reviewing rosters of students to be evaluated in SIS for Post-Enrollment Requisite Check. Before each term, Curricular Services runs a process to review a select set of courses, which identifies students who have not met a requisite for a course they are currently enrolled in. Please note: this process is not run for every course, and is only available to departments who have opted in via communication with the RO.


OVERVIEW

Departments who have previously participated in PERC will be contacted by Curricular Services (CS) to determine which courses they would like to be included in the PERC process. At this time, only courses under catalog number 700 are eligible for PERC and may not be crosslisted. CS will run a process which will indicated which students on the individual class rosters have either not met or conditionally met the requisite. Departments will be notified of a 9-day window during which they will need to review the class rosters and determine whether each student should be dropped or allowed to remain enrolled.


Step 1:

Log into SIS and navigate to Curriculum Management > Enrollment Requirements > Post Enroll Req Checking > Enrollment Requirement Roster

SIS navigation

Step 2:

Click on a class roster to view the students 

PERC review


Step 3:

Confirm the class information (subject, catalog, class number, title, day/time, location, instructor)


Roster details

Step 4:

Review Enrollment Requirements 

Requirements


Step 5:

Optional: set filter options to view select students (e.g. Not Satisfied, Conditionally Satisfied*)

Filters


Step 6:

 For each student with a Drop/Approved Indicator, determine whether they will be approved to remain enrolled, or have a drop requested. Use the available drop-down menu to select either Approved (can remain enrolled) or Drop Request (will be dropped from the course): 

Drop roster

Step 7:

Check the box to indicate Review Complete for Batch Drop Processing once you have completed the review. This will remove the roster from the previous list and allow Curricular Services to process the drops.

 Review box

*Enrollment/Post Enroll Requirement Status Definitions:

 Not Satisfied
 The student has not met the enrollment requirements for the class.
 Conditionally Satisfied The student has conditionally met the enrollment requirements using in-progress course work. After the course work is completed and grades are posted, post enrollment requirement checking should be run to determine if the student has satisfied the enrollment requirement.
 Enrollment Component The student was enrolled using the enrollment component, which does not check for enrollment requirements.
 Permitted The enrollment requirement was satisfied for the class through a class permission.
 Overridden The enrollment requirement for this class was satisfied by using an enrollment requirement override. This is usually done by the Office of the Registrar. 
 Satisfied The student has met the enrollment requirement for this class. 
 Unknown No requirement status exists. This value typically appears when a requirement was added to the class after the student was enrolled or the student was enrolled in the class before post enrollment requirement processing was implemented.










Keywords:registrar, Office of the Registrar, RO, enroll   Doc ID:105881
Owner:Kate K.Group:Office of the Registrar
Created:2020-09-16 13:06 CDTUpdated:2020-12-11 12:35 CDT
Sites:Office of the Registrar
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