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SIS/Advisor Assign - Verify a Student’s Declared Major


This document outlines how to verify a student's declared major in SIS.

The Student Program/Plan page tracks the Academic Career, Academic Program, Academic Plan, and Academic Sub-Plan in which the student has been declared, currently is declared, or will be switching to in the future.

Step 1

Navigate to Student Records WorkCenter, Student Program/Plan


> Records and Enrollment > Career and Program Information > Student Program/Plan

Step 2

[Clear] fields, especially Student Center Nbr, before searching for a different student.

screenshot of Find Existing Value tab

Step 3

[Search] If a Search Results in multiple rows of data, look at the Student Career Number for each Academic Career as shown below: (e.g. look at each 3 Student Career Nbr)

screenshot highlighting Academic Career and Student Career Nbr

  • Verify that you have only one student displayed by looking at Campus ID.

  • The Program in the Search Results will be sorted alphabetically, not chronologically, for each Student Career Number; therefore, you cannot assume the first Academic Program listed is the student’s current Academic Program.

  • All rows associated with the same Academic Career and Student Career Number will display the most recent status for that Career Number when you select the row.

  • You must check each row with a different Student Career Number for a given Academic Career to determine which rows have an “Active in Program” or “Completed Program’ status and which may have been “Discontinued”.

  • Certs-Ugrd and AddtlUGMjr Program rows must be checked for Status.

  • Check the Program Effective Date

    Check the Program Status. Look for “Active in Program”.

    Use the |Student Plan| tab to see Program and Plan on the same page. 

    On the |Student Plan| page, check the second row counter bar (immediately above the Academic Plan field) to see if a student has multiple majors in a given Program. This row counter bar will display 1 of 2 (or more) if the student has multiple majors.

Using the Academic Program Summary Report to verify a current student's Declared Major(s)

This report summarizes an active student’s current (as of today) declared Programs/Plans/Subplans including degrees sought, programs, majors, minors, certificates, and any options or tracks. This will not list past or future programs/plans/subplans.

To view an active student’s current program(s), follow the steps below:

Step 1

From Home, select: Student Records WorkCenter Academic Program Summary. The Academic Program Summary query prompt will display.

Step 2

Select Empl ID magnifying glass.

Step 3

Select Advanced Lookup.

Step 4

  • Search for student.
  • Select [Look Up].
  • If needed, select correct student from search results.

Step 5

Select [View Results]. The student's current Academic Program(s) will display.

screenshot of Academic Program Summary page in SIS

Keywords:registrar, Office of the Registrar, RO, SIS, advisor, certified, declared, undeclared, certificate   Doc ID:118409
Owner:Ellen C.Group:Office of the Registrar
Created:2022-05-06 15:58 CDTUpdated:2022-05-06 16:24 CDT
Sites:Office of the Registrar
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