L&S Recruitment of Short-Term Staff
Please work with your HR Business Partner for all STS direct hires or STS hires via job requisition waivers. These hires should be requested through our L&S STS and Student Assistant Hiring App:https://wisc.kualihub.com/app/69fca904288b5e0298b20d94/run
L&S STS and Student Assistant Hiring Tools and Process: Please see the following KB for more information on our new STS/SA request system https://kb.wisc.edu/ls/161730
A Strategic Staffing Form (SSR) will need to be submitted for all STS open recruitment requests. Please work with your HR Recruitment Specialist for these requests (HR contacts can be found below).
Link to SSR: https://strategic-staffing-a019.betty.app/login
Employment Agreements and Employment Contracts:
If hired via job requisition whether through a waiver or open recruitment, Workday will generate an Employment Agreement for the employee. Direct hires (hires without a job requisition waiver) will have an employment contract generated through Workday. We no longer need to send letters outside of Workday for Short-term Instructional Staff.
Additional Language from Provost to include for instructional Employment Agreements/Contracts generated in Workday for the 2026-2027 Academic Year:
"Please be advised that the University of Wisconsin Board of Regents and the University of Wisconsin Madison are currently working to develop instructional workload policies, in accordance with recently enacted state law, that have the potential to result in adjustments to teaching responsibilities for some faculty, clinical faculty, and instructional academic staff positions, possibly including yours."
Attachments
All STS appointments require the attachment:
- Employment Agreement Attachment: Download current version from OHR's Recruitment Toolkit, in the "Selection and Offer " under "Employment Agreements".
HR Business Partner Contact
Mitchell Yang: mitchell.yang@wisc.edu
Units: All ART groups
STS Position/Reappointment Limitations and Converting Terminal STS to Renewable
Short-term staff have strict policies and limitations surrounding their positions. Please see addendum below for information on STS reappointments, limitations and converting STS to ongoing-renewable.
STS Titles that require a Job Requisition (can be wavier or open recruitment)
Most short-term instructional staff in the College of Letters & Science are hired with academic staff titles such as:
- Lecturer
- Teaching Specialist
- Teaching Faculty
STS Job Requisition Waiver (Waive Open Recruitment)
Academic staff positions at L&S are expected to be posted for open recruitment to ensure that positions are made available to the public as much as possible and to help generate the widest possible applicant pools for L&S as a whole. However, a waiver of open recruitment via Job Requisition Waiver is allowed in some circumstances.
Recruitment Waiver Reasons: https://hr.wisc.edu/hr-professionals/recruitment/recruitment-waiver-reasons/
Create and Process Recruitment Waiver Job Requisition Guide: https://hr.wisc.edu/hr-guides/for-hr-professionals/create-and-process-recruitment-waiver-job-requisitions/
Please note the approval process for a waiver can take a few days, so please plan accordingly.
STS Open Recruitment
Open Recruitment for STS should be used when there isn’t a candidate in mind to instruct a course. Hiring STS via open recruitment also allows the possibility of converting them to ongoing-renewable. Please see “STS Position/Reappointment Limitations and Converting Terminal STS to Renewable” addendum for more information.
Create Open Recruitment Job Requisitions: https://hr.wisc.edu/hr-guides/for-hr-professionals/create-a-job-requisition/
The minimum posting time for STS titles is two weeks. The approval process can take a week or more, so please plan accordingly.
Once you receive STS approval please work with your Recruitment Specialists on next steps.
Recruitment Specialist Contacts
Brittany Coleman: bacoleman3@wisc.edu
Cynthia Eason: cynthia.eason@wisc.edu
Mitchell Yang: mitchell.yang@wisc.edu
STS Direct Hires
L&S does not require job requisitions for the titles listed below (although Visiting Faculty may be hired via an open recruitment job requisition if desired).
Please follow the specific instructions for each title:
- Adjunct Faculty
- Rehired Annuitants (Please see Additional STS Resources tab for the rehired annuitant language that should be included into the employment contract)
- L/I Faculty
- Lecturer (SA)
Since these titles will not be hired via job requisition, an employment agreement will not generate for them through Workday. Please send a draft letter and the candidates’ most up to date CV to your HR Business Partner to review/approve.
STS Letter Templates: https://kb.wisc.edu/ls/61990
STS Title which may be hired directly without a job requisition or via open recruitment
- Visiting Faculty (Visiting Associate Professor, Visiting Assistant Professor, Visiting Professor)
Additional STS Resources
UAPC Policy on Minimum Qualifications for Instructional Staff
L&S Appointment Levels for Short Term Instructional Staff (STS):
For L&S STS, FTE is determined by the number of credits from the employee's assigned courses and sections. Please see the following KB for more information https://kb.wisc.edu/ls/internal/148240
Semester Instructional Dates & Calendars
| Payroll start: | August 17, 2026 |
|---|---|
| Payroll end: | December 30, 2026 |
| Courses begin: | September 02, 2026 |
| Exams end: | December 17, 2026 |
| Payroll start: | December 31, 2026 |
|---|---|
| Payroll end: | May 16, 2027 |
| Courses begin: | January 19, 2027 |
| Exams end: | May 07, 2027 |