Kaltura - Upload message information
This document is for UW-Madison users of the Kaltura media streaming service who upload media and have questions about the upload message.
On January 6th, 2019 UW-Madison added a message reminding users of certain responsibilities and things to consider when using the Kaltura MediaSpace media streaming service. The message reads:
Users must read the message and check the checkbox for Kaltura MediaSpace to display the interface to upload a media file. The message is intended to serve a number of purposes:
- Remind users to keep a copy of any media they upload to Kaltura MediaSpace.
- Remind users to abide by applicable UW System and Institution acceptable use, copyright, and harassment policies as well as applicable state, local, and federal laws and regulations.
Keep a copy of your media
- If you leave UW-Madison you'll have a local copy of your media to bring to another institution. While you can submit a request to get links to download your media, the links only last for 24 hours and it can take a while to download your media.
- If you accidentally delete a piece of media you can re-upload it. Alternately if you are a co-editor or co-publisher for a piece of media that is deleted by the owner you can also re-upload it. You can submit a request to restore deleted media, but sometimes this is not possible. Having a local copy is your best option.
- The message mentions that "Materials uploaded to this service may be deleted if it has not received any plays within two years." This is currently not implemented at UW-Madison but our Kaltura contract requires it. At some point we will have to implement this and want to encourage Kaltura users to think about keeping local copies of their media. Exactly how the media deletion system will work has not been determined. Learn@UW-Madison will communicate to campus when more details and a timeline are available.
Copy your media to local storage or a USB hard drive
Users should read UW System's Copyright information page. Media with copyrighted material in them should at least be behind a password protected portal like Canvas for class use. Additional resources on copyright include:
- UW-Madison Office of Legal Affairs - Copyright Law (particularly helpful: "Can I use video clips as part of classroom instruction?")
- UW-Madison Libraries - Copyright Resources
- UW System Acceptable Use of Information Technology Resources
Accessibility and captioning
Users should caption their media to make it accessible to all users. See the following resources on accessibility at UW-Madison:
There are a number of options to caption media:
- UW System has a contract with 3Play and AutomaticSync for captioning. See the Media Transcription and Captioning Contract Vendor Comparison (UW–Madison) document for details on pricing.
- Instructors teaching a student with a disability can work with the McBurney Disability Resource Center to get their media captioned.
- Machine captioning can be used with shorter videos and when users have time to edit and increase their accuracy. For more information please see: