Kaltura - Upload message information

This document is for UW-Madison users of the Kaltura media streaming service who upload media and have questions about the upload message.

    On January 6th, 2019 UW-Madison added a message reminding users of certain responsibilities and things to consider when using the Kaltura MediaSpace media streaming service. The message reads:

    A screen capture of the Kaltura upload message - black text on a grey background which reads: "Kaltura MediaSpace is a video delivery tool, and by using it you agree that this service is not for long-term storage of media. Material uploaded to this service may be archived or deleted if it has not received any plays within two years. Remember to keep a copy of your media files on your computer or a USB drive.  By using this service, you agree to comply with all UW System and Institution acceptable use, copyright, and harassment policies, as well as applicable state, local, and federal laws and regulations. For more information please see the UW System Copyright information page. For more info on this message please see our KnowledgeBase document on it."  Underneath the text is a checkbox with the message "I agree to the above terms and conditions."

    Users must read the message and check the checkbox for Kaltura MediaSpace to display the interface to upload a media file. The message is intended to serve a number of purposes:

    • Remind users to keep a copy of any media they upload to Kaltura MediaSpace.
    • Remind users to abide by applicable UW System and Institution acceptable use, copyright, and harassment policies as well as applicable state, local, and federal laws and regulations.

    Keep a copy of your media

    Users should keep a copy of media they upload to Kaltura MediaSpace. There's a few reasons for this:
    • If you leave UW-Madison you'll have a local copy of your media to bring to another institution. While you can submit a request to get links to download your media, the links only last for 24 hours and it can take a while to download your media.
    • If you accidentally delete a piece of media you can re-upload it. Alternately if you are a co-editor or co-publisher for a piece of media that is deleted by the owner you can also re-upload it. You can submit a request to restore deleted media, but sometimes this is not possible. Having a local copy is your best option.
    • The message mentions that "Materials uploaded to this service may be deleted if it has not received any plays within two years." This is currently not implemented at UW-Madison but our Kaltura contract requires it. At some point we will have to implement this and want to encourage Kaltura users to think about keeping local copies of their media. Exactly how the media deletion system will work has not been determined. Learn@UW-Madison will communicate to campus when more details and a timeline are available.

    Copy your media to local storage or a USB hard drive

    Keeping a local copy of your media on your computer and/or a local USB hard drive is one option. If you want to keep your media separate or copied as a backup to a more portal USB hard drive there are many options to choose from. Start by collecting all your media into a folder on your computer. On Windows right click the folder and select Properties to see "Size on disk". On macOS click the folder and then Command-I to see the folder size. You will need a hard drive at least this large. Think about what else you might want to store on it or how much additional media you might want to store in the future. As of January 2020, a portable 1TB USB hard drive can be purchased for about $45. We also encourage you to check with your department IT professionals to see if they have other suggestions as well.

    Backup services

    While backup services are not explicitly a storage option they should always be considered as part of your course materials storage and backup strategy. You never know when a hard drive might fail or when you might accidentally delete something you need. Bucky Backup is an example of a campus backup service to consider. Alternately check with your departmental IT personnel to see if they have an alternate service they use or recommend.

    Copyright

    Users should read UW System's Copyright information page. Media with copyrighted material in them should at least be behind a password protected portal like Canvas for class use. Additional resources on copyright include:

    Accessibility and captioning

    Users should caption their media to make it accessible to all users. See the following resources on accessibility at UW-Madison:

    There are a number of options to caption media:




    Keywords:Kaltura, upload, message, information,   Doc ID:96875
    Owner:Learn@UW Madison .Group:Learn@UW-Madison
    Created:2020-01-03 09:08 CSTUpdated:2020-01-17 10:41 CST
    Sites:DoIT Help Desk, Learn@UW-Madison
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