Microsoft 365 - Affiliation Groups and Access to Microsoft 365 Services

The purpose of this document is to provide information regarding affiliation groups and their corresponding access to M365 services.

Eligibility for M365 Accounts and Applications is determined by a combination of factors including vendor contract agreements and campus funding decisions.

University Affiliation is determined by your faculty/staff appointment type and/or current student status. If you have questions regarding your current affiliation with UW-Madison, please contact the Office of Human Resources or your departmental HR office.

ELIGIBILITY GROUP DEFINITIONS (subject to change):

Groups A and B:

  • Current UW-Madison Faculty/Staff with PAID Appointments
  • Currently Enrolled UW-Madison Students
  • Student Employees

Groups C:

  • Contractors/Consultants
  • Faculty/Staff with Zero-dollar Appointments (specifically designated by HR)

Groups D and E:

  • Former Student
  • Retirees
  • Emeritus Professors
  • Zero-dollar Appointments

Important 

Changing your affiliation from Group A/B to Group C/D/E will reduce your storage quota for email and OneDrive. Please ensure your usage is below 50 GB for both services before the transition.

Quota Changes

  • Mailbox
    • Groups C/D/E: Reduced from 100 GB to 50 GB.
  • OneDrive
    • Group C (D/E are not eligible): Reduced from 2 TB to 50 GB. Not eligible for a storage increase.

If you exceed 50 GB

  • Mailbox: You will not be able to send or receive emails.

  • OneDrive: Becomes read-only. You cannot upload, sync, or save changes.

Affiliation categories

 

M365 Eligibility Groups 

 

A

B

C

D

E

M365 Services/Applications 

 

 

 

 

 

Exchange Online Only* 

 

 

X

X

X

Exchange Online

X

X

 

 

 

Personal Bookings

X

X

 

 

 

Forms 

X

X

X

 

 

Office Pro Plus** 
(M365 Desktop Applications) 

X

X

 

 

 

M365 Web Apps 

X

X

X

 

 

OneDrive for Business 

X

X

X

 

 

PowerApps 

X

X

X

 

 

SharePoint Online 

X

X

X

 

 

Teams 

X

X

X

 

 

To-Do 

X

X

X

 

 

* Exchange Online provides access to email, calendar, people, contacts, and tasks via the Web Client (link) 

**Office Pro Plus includes desktop versions of Access, Excel, OneNote, Outlook, PowerPoint, and Publisher 

See Also


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Doc ID:
154163
Owned by:
O365 S. in Microsoft 365
Created:
2025-08-14
Updated:
2026-03-31
Sites:
DoIT Help Desk, Microsoft 365