UW-Madison Google Workspace - Google AI Services Overview
UW-Madison Google Workspace accounts have access to multiple Google AI tools. The three core AI apps are Gemini, NotebookLM, and Workspace Studio. Core apps are supported and protected by the university's Google Workspace for Education agreement. Additional Google AI services are available as non core apps. This document provides an overview of these services.
Keep in mind:
- AI App Version: Access is limited to the free, basic version. Premium licenses are not available at this time. Open a support ticket to submit a feature request.
- Data privacy: When logged in with your netid@wisc.edu account, your data is not human-reviewed or used to train Google’s AI models.
- Dynamic features/limits: The content below is subject to change without notice as the vendor’s service offerings rapidly change.
- Approved data types: Public and internal only.
Overview:
Core Google AI Services
Gemini (Web Assistant)
Gemini is a general-purpose AI assistant for brainstorming, drafting, and complex reasoning.
- Access: Log in to https://gemini.google.com using your netid@wisc.edu credentials.
- Tasks: General tasks such as drafting emails, explaining complex concepts, coding assistance, summarizing public information, and more.
- Current models: Gemini 3 series, Nano Banana 2, Lyria 3, and more.
- Usage/limitations: Varies.
- Learn more: https://kb.wisc.edu/144080.
NotebookLM (Research Assistant)
NotebookLM is an AI-powered research and note-taking tool grounded in the sources you provide.
- Access: Log in to https://notebooklm.google.com with your netid@wisc.edu credentials.
- Tasks: Analyze long PDFs, generate Audio Overviews (AI podcasts) of your research, create mind maps from lecture notes, and more.
- Usage/limitations: Create up to 100 notebooks, upload up to 50 sources per notebook, create 3 audio overviews, and more.
- Learn more: https://kb.wisc.edu/149230.
Workspace Studio (AI Agent Builder)
Workspace Studio allows users to create, manage, and share custom AI Agents directly within the Google Workspace environment.
- Access: Log in to https://studio.workspace.google.com/ with your netid@wisc.edu credentials.
- Tasks: Create an agent to triage and summarize documents, monitor new responses in Google files to trigger a notification, create assignment or project digests, and more.
- Usage/limitations: Create up to 25 flows.
- Learn more: https://kb.wisc.edu/160150.
Use Cases
The following examples provide ideas for a variety of roles on campus.
Tips for interacting with the use case slides using the menu bar above:
- Use the arrows to navigate slides.
- Click the slide number to view the outline.
- Click the three-dot icon for more options.
Additional Google AI Services
UW-Madison Google Workspace accounts have access to the following non-core AI services when using a managed Google Cloud Platform (GCP) project:
- Google AI Studio
- Antigravity CLI (formerly known as Gemini CLI)
- Gemini Code Assist
- Jules Autonomous Coding Agent
- Gemini Enterprise Agent Platform
- Gemini Enterprise for Customer Experience (CX)
- Cloud Vision
- Cloud Speech-to-Text
- Cloud Text-to-Speech
- Gemini in Looker
Note: Google Antigravity is not available.
Paid upgraded versions are available for many services. Please contact the Public Cloud Team to learn more.