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Canvas - How to upload and embed a video in Canvas using Embed Kaltura Media

This document describes how Canvas users can embed Kaltura MediaSpace media into Canvas pages, discussion posts, and quiz descriptions using the Canvas rich content editor (RCE). It also describes how users can upload new media here as well.

Kaltura MediaSpace is UW-Madison's media streaming service and is integrated with Canvas. Kaltura media can be embedded wherever Canvas allows you to use the rich content editor. We recommend instructors new to using media with their Canvas course start here - uploading and embedding Kaltura media in a Canvas Page or other Canvas tool is reasonably easy. Embedded media provides more context and keeps the student in Canvas rather than sending them to an external link outside of Canvas. It also allows Kaltura to collect more detailed analytics. Users have a couple options when embedding media in the Canvas rich content editor:


Uploading a new video and embedding it using the Embed Kaltura Media function in the Canvas rich content editor


  1. In your Canvas course, go to the Canvas page, discussion post, or quiz discussion you want to embed Kaltura media in. Click Edit.
  2. Move your cursor to the point in your Canvas item where you want to insert Kaltura media.
  3. Click the blue V icon to view the More External Tools menu. Select Kaltura Media from the drop-down list:
    A screenshot showing the Canvas rich content editor (RCE). The user has clicked on the "More External Tools" icon which looks like a down arrow to expand the drop-down menu. The cursor is over "Embed Kaltura Media" which is outlined in orange to help point it out.

    For those using the new Canvas Rich Content Editor (RCE) available as a feature option in Canvas on January 18th, 2020 this step is slightly different (click this text to expand):

    On January 18th 2020, a new Canvas feature option will allow instructors to enable "RCE Enhancements". RCE stands for "Rich Content Editor". This feature will roll out to everyone on July 18, 2020. If you have enabled this feature this step is slightly different. Click the new Apps button which looks like an electrical plug on the far right of the menu. You may need to click on the three dot button on the right to expand the menu to see the button:
    A screenshot showing the new Canvas Rich Content Editor (RCE) toolbar. The user has clicked on the three dot menu on the far right and expanded the menu. The mouse hovers over the "Apps" button which looks like an electrical plug. The button is outlined in orange to help draw attention to it.
    A Select App window will open. Scroll down and click on Kaltura Media to open the Kaltura Media window and proceed to step 4:
    A screenshot showing Canvas's "Select App" window. The user has scrolled down so that "Kaltura Media" is available. The cursor is hovering near the text, ready to click  on it to open the "Kaltura Media" window. The text is outlined in orange to help draw attention to it.
  4. A window titled Kaltura Media will open showing the media content associated with your Kaltura account.
  5. To upload media at this point click Add New and select Media Upload to upload a new video to your account:
    A screenshot showing the "Add New" drop-down menu opened. The cursor hovers over "Media Upload" which is outlined in orange to help point it out.
  6. Read and click the "I agree to the above terms and conditions" disclaimer.
  7. Scroll down to click + Choose a file to upload or drag your MP4 file onto the window:
    A screenshot showing the "Kaltura Media" window. The user has clicked "I agree to the above terms and conditions" and has scrolled down to see the "Upload Media" portion of the window. The "+ Choose a file to upload" button is outlined in orange to help point it out.
  8. A window will open allowing you to select the video file to upload. While Kaltura can process a wide range of video formats, we find MP4 videos generally work well. We recommend 1280 x 720 video as a good balance between file size and quality. We also recommend you try to keep your video files under 2 GB - the larger the file the longer it will take to upload and process.
  9. Your file will upload. While it uploads you can edit the name, description, and tags. 

    Even when Kaltura MediaSpace is running smoothly other internet service providers may experience slower ervice which could limit your upload speed. Test your speed by going to speedtest.net, and click Go to run the test. Upload speeds and Kaltura's upload performance varies, but an upload speed of 10 Mbps should be able to upload a 250 MB file to Kaltura in about 4.5 minutes. After your file is uploaded, Kaltura MediaSpace will take additional time to initially display your video in your "My Media" area. When it does appear in My Media an icon indicating it is still processing will display until it is done processing. The amount of time it takes Kaltura MediaSpace to process a file is dependent on its complexity, file size, and duration.

    Generally it takes about 2-3 times the video's duration for Kaltura MediaSpace to display an initial lower quality version of your video. For example a 15 minute video will usually take about 30-45 minutes to initially process. The other higher quality versions will take longer to process. When Kaltura MediaSpace is being heavily used, processing times will lengthen and could take up to 24 hours. If your video takes longer than 24 hours to process, please call the DoIT Help Desk. More detailed information is available in Kaltura's document involving transcoding times and quality of service.

  10. You can edit your file name, description, and tags as it uploads. After your file is done uploading you can:
    A screenshot showing the "Upload Media" screen after an upload has completed. Numerical callouts show (1) Where you can edit the name, description, and tags, (2) where the find the save button by scrolling below - the number callout has an arrow pointing below the captured screen, (3) the gear icon to edit your embed details, and (4) the </> Save and Embed button.
    1. Edit the file's name, description, tags, and add collaborators. More information on the collaboration feature is available in Kaltura - Media Collaboration: Changing media ownership, adding editors and publishers .
    2. Save button on the bottom will simply save your changes to the metadata while your video uploads. 
    3. </> Save and Embed button in the upper right will embed your video using the default settings in your Canvas Page or other area the Canvas rich content editor is available. 
    4. Gear icon to edit your embed settings. An Embed Settings window will display:
      A screenshot showing the Kaltura "Embed Settings" screen. There are options to (1) choose the player, (2) choose the max embed size, (3) turn thumbnail embed on or off, (4) turn autoplay on or off, (5) set these settings as the default settings for this media type, (6) set the start time, (7) set the end time, and (8) the </> Embed button.
      1. Choose Player: Users can now choose between the "Main Player" and the "Main Player with Download Button" if they want users to be able to download the media file locally to their computer. If you choose the "Main Player with Download Button", viewers can download the original version of the video you uploaded to Kaltura by clicking the Download video button in the upper right of the video:
        A screenshot showing a zoomed in view of the "download" button in the upper right of the Kaltura download player.
      2. Max Embed Size: Users can choose how large the media is displayed within the Canvas rich content editor.
      3. Thumbnail Embed: Turning thumbnail embed on renders an image that will display instead of the video player. The student needs to click on the image to load the player. Generally we recommend keeping this option turned off.
      4. Auto Play: Turning auto play on plays the media immediately when the student loads the page with the embedded media. We recommend you keep auto play off and let the student choose to play the media by clicking the "Play" button.
      5. Set as my default settings for media type: Video (or Audio, or Image): If you like the settings you have selected you can check this box to make future embeds use them without having to set them every time.

        Some users have reported that this feature does not actually allow them to set the embed settings as their default.

      6. Start at: Set the start time for the media item.
      7. End at: Set the end time for the media item. Note that users can still play the entire video!
      8. </> Embed: When you have set the options you want, click the </> Embed button to embed the media.
  11. After embedding, you will see an icon indicating it is still processing. Once done processing the video will show up on your Canvas page. You can continue to edit the page and add text if you'd like. Once you're done click the Save button:
    A screenshot showing a Canvas Page being edited. An embedded Kaltura MediaSpace video is visible on the page. The "Save" button in the lower right is outlined in orange to help point it out.
  12. Canvas will display your page with your embedded Kaltura video:
    A screenshot showing a Canvas Page with an embedded Kaltura MediaSpace video.

Embedding an existing Kaltura MediaSpace video in a Canvas Page or wherever the Canvas rich content editor is available

  1. In your Canvas course, go to the Canvas page, discussion post, or quiz discussion you want to embed Kaltura media in. Click Edit.
  2. Move your cursor to the point in your Canvas item where you want to insert Kaltura media.
  3. Click the blue V icon to view the More External Tools menu. Select Kaltura Media from the drop-down list:
    A screenshot showing the Canvas rich content editor (RCE). The user has clicked on the "More External Tools" icon which looks like a down arrow to expand the drop-down menu. The cursor is over "Embed Kaltura Media" which is outlined in orange to help point it out.

    For those using the new Canvas Rich Content Editor (RCE) available as a feature option in Canvas on January 18th, 2020 this step is slightly different (click this text to expand):

    On January 18th 2020, a new Canvas feature option will allow instructors to enable "RCE Enhancements". RCE stands for "Rich Content Editor". This feature will roll out to everyone on July 18, 2020. If you have enabled this feature this step is slightly different. Click the new Apps button which looks like an electrical plug on the far right of the menu. You may need to click on the three dot button on the right to expand the menu to see the button:
    A screenshot showing the new Canvas Rich Content Editor (RCE) toolbar. The user has clicked on the three dot menu on the far right and expanded the menu. The mouse hovers over the "Apps" button which looks like an electrical plug. The button is outlined in orange to help draw attention to it.
    A Select App window will open. Scroll down and click on Kaltura Media to open the Kaltura Media window and proceed to step 4:
    A screenshot showing Canvas's "Select App" window. The user has scrolled down so that "Kaltura Media" is available. The cursor is hovering near the text, ready to click  on it to open the "Kaltura Media" window. The text is outlined in orange to help draw attention to it.
  4. A window titled Kaltura Media will open showing the media content associated with your Kaltura account. By default it is on the My Mediatab. These directions assume you are embedding a video you already uploaded. You can also:
  5. If you are embedding a piece of media you already uploaded, scroll to or search for the media you want to embed. Click the </> Embed button next the media you want to embed:
    A screenshot showing the "Kaltura Media" window. A video named "Test - Very basic Kaltura video" is displayed. The cursor hovers over the "</> Embed" button.
    Optional: If you would like to customize how your media is embedded in Canvas, instead of clicking the </> Embed button, click the gear button:
    A screenshot showing the gear button in isolation.
    An Embed Settings window will display:
    A screenshot showing the Kaltura "Embed Settings" screen. There are options to (1) choose the player, (2) choose the max embed size, (3) turn thumbnail embed on or off, (4) turn autoplay on or off, (5) set these settings as the default settings for this media type, (6) set the start time, (7) set the end time, and (8) the </> Embed button.
    1. Choose Player: Users can now choose between the "Main Player" and the "Main Player with Download Button" if they want users to be able to download the media file locally to their computer. See Kaltura - MediaSpace players (UW-Madison) for a list of Mediaspace players currently available. If you choose the "Main Player with Download Button", viewers can download the original version of the video you uploaded to Kaltura by clicking the Download video button in the upper right of the video:
      A screenshot showing a zoomed in view of the "download" button in the upper right of the Kaltura download player.
    2. Max Embed Size: Users can choose how large the media is displayed within the Canvas rich content editor.
    3. Thumbnail Embed: Turning thumbnail embed on renders an image that will display instead of the video player. The student needs to click on the image to load the player. Generally we recommend keeping this option turned off.
    4. Auto Play: Turning auto play on plays the media immediately when the student loads the page with the embedded media. We recommend you keep auto play off and let the student choose to play the media by clicking the "Play" button.
    5. Set as my default settings for media type: Video (or Audio, or Image): If you like the settings you have selected you can check this box to make future embeds use them without having to set them every time.

      Some users have reported that this feature does not actually allow them to set the embed settings as their default.

    6. Start at: Set the start time for the media item.
    7. End at: Set the end time for the media item.
    8. </> Embed: When you have set the options you want, click the </> Embed button to embed the media.
  6. The video will show up on your Canvas page. You can continue to edit the page and add text if you'd like. Once you're done click the Save button:
    A screenshot showing a Canvas Page being edited. An embedded Kaltura MediaSpace video is visible on the page. The "Save" button in the lower right is outlined in orange to help point it out.
  7. Canvas will display your page with your embedded Kaltura video:
    A screenshot showing a Canvas Page with an embedded Kaltura MediaSpace video.

See Also:




Keywords:canvas instructor instructors teachers teacher course courses upload uploads uploading embed embedding add adding video videos Kaltura MediaSpace audio instructure add media download, rce, rich, content, editor, insert, add   Doc ID:62951
Owner:Learn@UW Madison .Group:Learn@UW-Madison
Created:2016-04-25 14:12 CDTUpdated:2020-09-24 08:42 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Learn@UW-Madison, UW-Madison Canvas , UW-Madison Kaltura
Feedback:  3   1