Name in Use (Preferred Name) - Faculty Exceptions to the Last Name Policy

This document explains the current exception to the campus Preferred Name policy and how to handle requests that meet the criteria below.

In some cases, faculty and staff may use a name in their professional correspondence that is different from their legal name, with the former being entered as an Microsoft 365 display name.

Example: Buckingham Badger is a researcher at UW-Madison. When he first began publishing research, this is the name he used in those publications. Buckingham is now married, and he decided to change his last name to include his wife's given name, Marten, so his legal name is now Buckingham Badger-Marten. However, he continued to use the same name (Buckingham Badger) as his Microsoft 365 display name, so that he could be correctly identified in his professional correspondence.

Buckingham cannot change his preferred last name to be simply "Badger" on a self-service basis, as his legal name is "Badger-Marten". The Preferred Name utility will not allow him to make this change.

This type of issue will be treated as an exception to the normal Preferred Name policy.

If you have a situation similar to the one described above, please contact the DoIT Help Desk for assistance.

See Also:

Keywords:myuw directory office 365 o365 different legal name update   Doc ID:51532
Owner:Help Desk KB Team .Group:DoIT Help Desk
Created:2015-05-19 16:46 CSTUpdated:2023-02-02 14:25 CST
Sites:DoIT Help Desk
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