In some cases, faculty and staff may want to use a last name in their University correspondence that is different from their legal last name. This type of issue will be treated as an exception to the normal Name in Use policy.

Example: Buckingham Badger is a researcher at UW-Madison. When he first began publishing research, this is the name he used in those publications. Buckingham is now married, and he decided to change his last name to include his wife's given name, Marten, so his legal name is now Buckingham Badger-Marten. However, he continued to use the same name (Buckingham Badger) as his Microsoft 365 display name, so that he could be correctly identified in his professional correspondence.

Buckingham cannot change his preferred last name to be simply "Badger" on a self-service basis, as his legal name is "Badger-Marten". The Name in Use utility will not allow him to make this change.

If you have a situation similar to the one described above, please contact the DoIT Help Desk to request an exception to the last Name in Use policy.