Subject: L&S Summer 2025 Initial Approvals
From: Rob K Schultz <[email-masked]>
To: "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>, "[email-masked]" <[email-masked]>
Cc: Shirin M Malekpour <[email-masked]>, L&S Teach Learn <[email-masked]>, Jennifer Klippel <[email-masked]>, Cathy Yu <[email-masked]>
Date: Tue, 12 Nov 2024 20:32:45 +0000

To: Chairs, Directors, Department Administrators, and Summer Chairs

Action Requested:

  *   Download and review your summer reports from Box ('48-##00 Summer Sessions).
  *   Send updates, if any, through the Instructional Staffing Request form <https://forms.office.com/pages/responsepage.aspx?id=IYOmLNoOCEmIskJKjLSw-TGNsrJ3JjVDqb6KRdiCNCVUNUVYWFpBSFRVUVZMWDBFMzc1UkxYTjlFRSQlQCN0PWcu&route=shorturl> (instructions<https://kb.wisc.edu/ls/119153>).
  *   Enter/update your summer courses in SIS by 4:00 PM November 15, 2024.
  *   Do NOT initiate any HR actions until you receive further communications from our office. We are working out some details about unusual summer appointments.

Resources

  *   Contact Rob Schultz ([email-masked]<mailto:[email-masked]>) with questions about these materials and instructions.
  *   Bookmark L&S KB page: https://kb.wisc.edu/ls/summer which has all the Summer Term links.

Summer 2025 approvals
We are distributing approval materials for Summer 2025 as they are ready (by the end of 11/13), via departmental Summer folders in Box ('48-##00 Summer Sessions'):

  *   Expense Details Report
     *   Contains information related to instructor & student appointments, and other expenses. This report should be shared with department staff who are responsible for offer letters and payroll.
     *   L&S KB for Expense Detail Reports<https://kb.wisc.edu/ls/121473>
  *   Initial Financial Report
     *   Compares estimated costs vs. the departments paid enrollment estimates and creates a surplus estimate for the department.
     *   L&S KB for Initial Financial Reports<https://kb.wisc.edu/ls/page.php?id=121473#initial>
  *   SIS update: 4:00 PM November 15, 2024.
     *   You will be able to make changes again on January 8, 2025, when the schedule of classes goes live.

Changes or additions to your summer plans (Now through Summer 2025)
Any changes or additions to your summer plans need to be reviewed and approved. Communicate changes through the Instructional Staffing Request<https://forms.office.com/pages/responsepage.aspx?id=IYOmLNoOCEmIskJKjLSw-TGNsrJ3JjVDqb6KRdiCNCVUNUVYWFpBSFRVUVZMWDBFMzc1UkxYTjlFRSQlQCN0PWcu&route=shorturl> form (preferred) or email Rob Schultz:

  *   Add summer course<https://kb.wisc.edu/ls/119153>
  *   Add TA position(s)<https://kb.wisc.edu/ls/119153>
  *   Make other changes to an approved course<https://kb.wisc.edu/ls/119153> (e.g., session, modality, instructor name or appointment details).

Next Steps - Enrollment Monitoring (April and May 2025)
In April, we will distribute updated Expense Details and Financial Reports. These reports will capture preliminary enrollment numbers plus any updates to instructor salaries and titles. We will review summer plans at that time following our course cancellation policy<https://kb.wisc.edu/ls/page.php?id=94993>.

L&S KB for the review of the initial enrollments and financial reports (April)<https://kb.wisc.edu/ls/page.php?id=21681&rd=1>

Next Steps - HR/Payroll
We are working out some details about unusual summer appointments. Please do not initiate any HR actions until you receive an email with the go ahead.

Please email me, [email-masked]<mailto:[email-masked]>, if you have any questions.

Best,

Rob Schultz (He/Him)
Instructional Program Manager
L&S Teaching & Learning Administration<https://teachlearn.ls.wisc.edu/>
Chat/Call on Teams<https://teams.microsoft.com/l/chat/0/0?users=[email-masked]%3e>
(608) 890-2455