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Expense Details report - L&S

This page provides a definition and links related to the summer Expense Details report in L&S. Last updated January 2024.

The Expense Details report is sent to L&S departments and programs as part of their summer term approval and contains the following:

  • specific details for instructor & TA appointments (dates, percentage, funding, estimated salary) to be used by department HR/payroll staff
  • grader/reader hours or student hourly salaries, or other expenses related to summer instruction, if any
  • some curricular details (course session, modality)

Department staff who are responsible for offer letters and payroll will need this report.

Changes may be requested via the Instructional Staffing Request form (instructions). Any updates will be sent by Cathy Yu via Box ('48-##00 Summer Sessions' folder) as changes occur based on hiring, enrollment, etc.

Expense Details Report fields

This report is organized by course. The session and modality is included for each course.

Expense Details Fields
Field Description
  • Instructors: instructor name (if known) and title
  • TAs: shows number of TAs
  • Grader/readers: shows estimated number of hours
  • Student Help: includes description
  • Supplies & Expenses: includes description
Salary Rates

Base rates with pay basis for instructors, TAs & reader/graders

Appointment Dates

Start and end date for instructor and TA appointments

Appt %

Appointment percentage for instructors and TAs

Funding String

Full funding string. Default funding for summer is 131-2 A48##93.

Letter Details

Salary details for instructors and TAs. These figures are referenced in appointment letters.

  • Biweekly: shows the biweekly pay rate
  • Salary per TA: TA appointments only, shows the total salary paid to each TA for the course.
Est Cost
  • Instructors: total salary for the given appointment
  • TAs: total salary cost for all of the course's TAs
  • Reader/graders: estimated cost based on number of reader/grader hours
  • Student Help, Supplies & Expenses: shows estimated cost provided by the department.

Additional notes as needed.

Instructor appointments include a note regarding their offer letter. Expanded directions are also available on Offer Letter Procedure for Summer Instructors.

  • 'Dept drafts STS letter' is listed for STS appointments.
  • 'Faculty letter drafted by L&S' or 'Renewable Ac Staff letter drafted by L&S'; L&S HR will draft letters for Faculty and renewable Academic Staff instructors, and send them to the department administrator for distribution.
  • 'Course is part of teaching load, no additional HR agreement.' This is listed when an instructor is teaching as part of an A-Basis/12-month appointment.

Keywordssummer, summer budget, summer appointments, summer letters, summer payroll, summer TA, summer Teaching Assistant, summer instructor, summer faculty, teaching in summer   Doc ID121473
OwnerCathy Y.GroupL&S KB
Created2022-09-21 09:38:59Updated2024-01-11 15:26:09
SitesL&S KB
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