Topics Map > Teaching, Learning & Academic Administration > Short-Term Staff (STS)
Topics Map > HR & Payroll > Short-Term Staff

L&S Teaching Report

This document contains information and instructions for the Teaching Report in L&S. This page was last updated in January 2024 with information for academic year 2024-25.

L&S Teaching Report

The Teaching Report is designed to document the allocation of Faculty and renewable Academic Staff teaching in a department or program. Teaching & Learning Administration (TLA) requests this report each January for the upcoming academic year. TLA may also request an updated Teaching Report while evaluating short-term staffing requests.

The Teaching Report is an excel spreadsheet with three tabs:

  • Teaching Loads: All Faculty and renewable Academic Staff who have teaching commitments to the department/program. Notes about non-standard appointments (e.g., Faculty with joint appointments, or part-time Academic Staff) are listed on this page).
  • Teaching Assignments: Planned teaching assignments for the academic year.
  • Course Releases: Planned course releases. For the purpose of this report, the term 'course release' includes any reduction to the instructor's standard teaching load, including extramural funding, sabbaticals/leaves, or course releases for administrative assignments.
Past copies of the Teaching Report are available in departmental Box folders (folder name = “48-#### Teaching Report”).

Annual Exercise for the Teaching Report:

  • L&S Teaching & Learning Administration will email each department/program with a draft Teaching Report in January.
  • Departments/programs will review the report for accuracy and update as needed; detailed instructions are in the panel below.
  • Departments/programs will email their Teaching Reports for AY 2024-25 to teach.learn@ls.wisc.edu by February 7, 2024.
  • L&S Teaching & Learning Administration will upload the report to Box (folder name = “48-#### Teaching Report”).
  • Cathy Yu from L&S TLA will follow up with questions if needed.

Instructions for Completing the Teaching Report

Important: Complete the list of instructor names on the 'Teaching Loads' page first. This list populates the 'Instructor' drop downs on the 'Teaching Assignments' and 'Course Releases' pages. Once the instructor list is complete, you may want to copy it into the instructor columns on the ‘Teaching Assignments’ and ‘Course Releases’ tables for easier data entry.

Teaching Loads

  • This page lists all Faculty and renewable Academic Staff with teaching commitments to your department/program, along with their standard teaching load.
  • Complete the list of instructor names before making entries on the 'Teaching Assignments' and 'Course Releases' pages.
Teaching Loads
Field Description
Instructor

Name of the instructor. Preferred format: Last name, First name
Appointment Type Options:
  • Faculty
  • Academic Staff
# courses / academic year
  • Total of number of courses they teach in a typical year
  • Indicate the individual’s standard teaching load to your department/program. This figure should rarely change. Do not change this column based on temporary reductions to an instructor's standard teaching load; that information should be added on the ‘Course Releases’ page.
Non-Standard Load

Use this column to explain if the instructor's teaching load is different from the department/program's standard teaching load. E.g. joint appointments, part-time appointments.

Teaching Assignments

  • This page planned teaching assignments for your department/program.
  • This page pulls from the 'Teaching Loads' page; complete the list of instructors on the 'Teaching Loads' page first.
Teaching Assignments
Field Description
Instructor

This column is a drop down that populates from the ‘Teaching Loads’ page.
Course Assignment

Please indicate the course as appropriate. At a minimum, please include the catalog number(s).
Enrollment

Estimated enrollment for the course.
Instruction Mode Indicate the course's instruction mode.
Options:
  • Classroom
  • Online (some classroom)
  • Online only
Semester

Please choose either Fall, Spring, or Summer. Please note that Summer is included for A-Basis/12-month instructors whose normal teaching load includes summer. Do not include summer appointments for C-Basis/9-month instructors.
Notes Use this column to explain the following scenarios:
  • Low enrollment courses
  • Courses with non-standard schedules. “Standard”= 3 or 4 credit course with one credit awarded for approximately 15 hours of lecture.
  • Multiple instructors credited with teaching a single course.
  • Courses that count as more than one credit towards an instructor's normal teaching load.

Course Releases

  • This page lists the planned course releases / reduced teaching loads in the given academic year.
  • For the purpose of this report, the term 'course release' includes any reduction to an instructor's standard teaching load.
  • This page pulls from the 'Teaching Loads' page; complete the list of instructors on the 'Teaching Loads' page first.
Course Releases
Field Description
Instructor

This column is a drop down that populates from the ‘Teaching Loads’ page.
# of Course Releases

List the number of courses that the person is released from for the academic year.
Description of Course Release / Reduced Teaching Load Briefly describe the course release. Some examples:
  • Department Chair
  • On partial leave in 2024-25
  • Sabbatical Fall 2024
  • Research buyout, Spring 2025

Contact for L&S Administration

  • L&S Teaching & Learning Administration:
    • Shirin Malekpour, Associate Dean for Teaching & Learning  
    • Cathy Yu, Administrative Assistant for Teaching & Learning

Keywords:
teaching report, sts, course releases, teaching assignments, funding, staffing teachingreport, teaching load, 
Doc ID:
88851
Owned by:
Cathy Y. in L&S KB
Created:
2019-01-04
Updated:
2024-01-03
Sites:
L&S KB
Clean URL:
https://kb.wisc.edu/ls/teachingreport