| 2022-2023 Lumen/Guide Update Cycle Timeline (for June 1, 2023 publication) |
| Deadline |
Task |
Responsible Party |
| October 17-28 |
Vendor prepares 2022-2023 site; upgrades/updates to software (CSS update to latest UW-Madison standards). |
Leepfrog |
| Nov 1 |
Next-guide environment open for Guide Coordinators and/or editors. |
Guide Coordinators and Departmental Editors |
| November 1-onward |
Guide Editor training sessions for new editors. |
Registrar |
| TBD |
(to be approved by Guide Coordinators) Deadline for completion of content edits by Guide editors in distributed schools/colleges. |
Departmental Editors |
| Feb 1 |
Deadline for graduate non-governed content to the Graduate School. |
School/College Guide Coordinators |
| February 17 |
Deadline for course changes effective fall 2023, obsolete waiver requests for consideration of the Feb 24th meeting, |
Schools/Colleges |
| February 24 |
Last UCC for course changes effective fall 2023; Obsolete course waiver deadline. Obsolete courses not completed by departments are automatically processed (discontinued if not scheduled for summer or fall). |
UCC/APIR |
| February 24 |
Deadline to submit Lumen Program changes effective fall to the RO for guaranteed DARS encoding (RO encoding only) to coincide with the release of the Schedule of Classes. |
Departmental Editors, S/C governance, APIR |
| March 6 |
Deadline for revisions to front-matter content to Guide Admin by EOD. |
Various |
| March 6 |
Deadline for Guide Coords for Non-Governed content to the Registrar by EOD. |
School/College Guide Coordinators |
| April 3 |
All Program/Structures proposals effective fall due by EOD to APIR Admin; includes Guide "shared content" proposals. |
School/College Governance |
| April 3-7 |
APIR review of Program/Structures proposals |
APIR |
| April 7 |
All proposals requiring GFEC review must be to UAPC step of workflow by EOD. |
Grad School |
| April 10-14 |
APIR/UAPC Program/Structures proposal review |
APIR |
| April 10 |
Change course draw into Lumen Programs to use only active fall 2023 courses; republish /programadmin/ and retrieve additional red-box report. |
Registrar |
| April 10 |
Deadline for all Lumen Programs/Structures changes effective fall 2023 to the RO step in workflow by EOD. |
APIR |
| April 14 |
Last UCC for new courses effective fall 2023 guaranteed to be included in June Guide. |
School/College Governance |
| April 17-21 |
Registrar/DARS updates. |
Registrar |
| April 17 |
Run import courses; refresh /programadmin/. |
Registrar |
| April 17-21 |
Review Program proposals for red-boxes. |
Lumen Admin |
| April 20 |
Final UAPC ahead of June 1 Guide publication. Fall 2023 effective-dated changes and/or new programs that don't require Board of Regent approval (e.g., certificates and named options) approved at the May and June UAPC meetings can be effective-dated and launched for Fall 2023, but will be part of the October mid-cycle update in Guide (i.e., not June). |
UAPC, School/College governance, APIR |
| April 21 |
Put all the "books back on the shelf," with exception to ones with red-boxes (unless the courses on on the next UCC agenda and they are new and effective fall 2023). |
Lumen Admin |
| April 24-May 5 |
Preview Days! |
Campus |
| April 24 |
Run broken link checker off preview site. |
Registrar |
| May 1 |
All Program/Structures proposals due to APIR Admin by EOD (Preview). |
School/College Governance |
| May 5, 2023 |
All Program/Structures proposals requiring GFEC review must be to UAPC step of workflow by EOD (Preview). |
Graduate School |
| May 8-12 |
APIR/UAPC Program/Structures proposal review (Preview). |
APIR |
| May 12, 2023 |
All Program/Structures proposals to Registrar (Preview) by EOD. |
APIR |
| May 15-19 |
Registrar/DARS updates. |
Registrar |
| May 22-31 |
Vendor Prep for June 1 publish - UW Madison unable to make changes in Guide |
Campus |
| June 1, 2023 |
2022-2023 Guide Publish |
Registrar/Leepfrog |