The below templates can be used to add the business purpose when submitting invoices, payment requests or reimbursement requests in HALO.
Payments to Guest Artists:
General
Guest artist provided specialized instruction, performance demonstrations, and professional expertise to enhance student learning and support course objectives.
Master Class
Guest artist presented a master class that provided students with individualized coaching, performance feedback, and exposure to professional artistic practices relevant to the course curriculum.
Lecture/Class Visit
Guest artist delivered a guest lecture and demonstration that expanded students' understanding of contemporary professional practices, creative processes, and career pathways in the field.
Ensemble Rehearsal
Guest artist rehearsed with students and provided artistic instruction to improve performance skills, ensemble techniques, and interpretation of repertoire.
Composition/Creative Arts
Guest artist shared expertise in composition and creative practice, offering students direct engagement with current artistic methods and industry standards.
Career Development
Guest artist discussed professional experiences and career development, giving students insight into current trends, expectations, and opportunities within the profession.
Travel:
Guest Artist Travel
Travel to provide guest artist instructional services, master classes, rehearsals, and educational programming in support of School of Music student learning outcomes.
General Conference Attendance
Participated in conference workshops and networking sessions to identify best practices and strategies that will improve departmental operations and student services. Alternately, you may use this general formula: Attended [conference name] to [present/learn/network/recruit] in support of [teaching, research, student success, accreditation, or departmental operations].
Presenting at a conference
Delivered a presentation on (add your info here) and engaged with peer institutions to exchange knowledge and strengthen professional collaborations. This directly contributes to the University's scholarly mission and enhances the visibility of UW-Madison.
Air Travel, Hotel Accommodations, Per Diem
General
Air travel, lodging, and per diem required for invited guest artist performance as part of faculty creative activity and professional service in support of the University's mission.
Performance Focused
Travel required for faculty member's invited guest artist performance, supporting professional creative activity, artistic excellence, and the visibility of the University's music program.
Educational Benefit
Travel for invited guest artist (performance or presentation) and related educational activities, providing professional development opportunities that inform teaching, performance instruction, and student mentorship.
Car Rental
Rental vehicle required for transportation between the airport, hotel, conference venue, and professional meetings associated with conference attendance.
Local Car Rental
Van rental required to transport students to an off-campus (performance and/or educational engagement) event in support of the School of Music's instructional, performance, and outreach activities.
Meal Reimbursement for Hosted Meals:
Guest Artist
Hosted meal with guest artist participating in (master classes, performances, lectures) to discuss educational activities, student learning outcomes, and collaboration with faculty and students. (Add if relevant: This is in conjunction with an educational residency.)
Interview Candidate Meal
Hosted meal with faculty candidate as part of the official recruitment process to evaluate the candidate's qualifications, discuss the position, and assess potential contributions to the School of Music's teaching, research, and service missions.
