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Former Employees - Accessing Earning, Leave, Tax, and Benefit Statements

When employees leave the University of Wisconsin and their affiliation ends, they retain access to Workday for 24 months. Former employees can request additional copies of statements from UW Shared Services.

If you are currently employed at the University of Wisconsin and have accidentally lost access to Workday in error, please contact your Human Resources department to confirm that your employment status is accurate.

If you need further assistance after consulting with your HR representative, please contact UW-Shared Services.

Workday access

All active University of Wisconsin employees can access Workday. After leaving the University, employees retain access for 24 months. 

After two years, you will lose online access to your earning, leave, tax, and benefit statements.

Request statements and information

If you are no longer eligible to access your data in Workday, assistance is still available:

Statement type

Submit a request 
Earning statements Please contact your former payroll office or contact UW Shared Services' Service Operations help desk.
Tax statements (W-2, 1042-S, Fellowship Tax letters)

You must submit a request using the Duplicate Statement Request Form.

Documents from 2017 and earlier are $10 per form, per year.
Leave and Benefit statements Please contact UW Shared Services' Service Operations help desk.

Other campus services

You will still be able to log into the MyUW portal and access other non-Workday apps (such as Canvas, My Bookmarks, and WisCard Balance) for 24 months after your termination date.

Please see Leaving the University of Wisconsin Madison for deactivation information for other common services such as Office 365, Zoom, and Google Drive. The deactivation timeline for these specific tools is 90 days long, should you need to backup or transfer ownership of any data.

Tips for former employees

  • Before your access expires, consider downloading all earning and tax statements for your records.

  • Keep your contact information current. Please update your mailing address to ensure you receive important tax documents.

Need help?

If you're unsure about your eligibility or need help accessing Workday, please submit a request at https://workdayhelp.wisc.edu/.

See Also


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Doc ID:
6856
Owned by:
Amanda M. in MyUW Madison
Created:
2007-12-18
Updated:
2025-07-03
Sites:
DoIT Help Desk, My UW-Madison Portal