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Former Employees - Accessing Earning, Leave, Tax, and Benefit Statements

Current and former employees can view and download statements in Workday. You can also request additional copies of statements from UW Shared Services.

Log in to Workday

Former employees whose positions ended after July 1, 2025 must use a Workday username and password, not your UW-Madison NetID. You can log in for up to two years after leaving the university. Please check your email or reach out to gethelpuw@support.wisconsin.edu to get your username and password.

Current employees and former student employees who are still enrolled at UW-Madison can access Workday through MyUW using their NetID.

Workday for former employees

Get help with Workday

Submit a request for help with passwords,
technical issues, and more

Submit request

Need help logging in?

Answer the questions below to determine whether you can log in directly or who to contact for help.

Are you currently employed at UW-Madison?
Yes
- You can log in to Workday using your NetID.
  
  Log in to Workday with NetID
  
  If you experience any issues, please contact your Human Resources for further assistance.
No, but I am still a student
- You can still log in to Workday using your NetID.
  
  Log in to Workday with NetID
  
  If you experience any issues, please contact your Human Resources for further assistance.
No, I am a former employee
- When did your position end?
- Before July 1, 2025
  - Since you left UW-Madison before Workday launched, unfortunately you are not eligible to access Workday. You can still get copies of your statements from the contacts listed below.
- After July 1, 2025
  - Do you have a Workday username and password? This will likely be different than your NetID.
  - Yes
    - You can log in to Workday using your username and password.
      
      Log in to Workday without NetID
      
      If you need further assistance with Workday, please email gethelpuw@support.wisconsin.edu.
  - Yes, but they aren't working
    - If you need help with your username, please contact gethelpuw@support.wisconsin.edu for assistance.
      
      To reset your password:
      1. Go to the Workday login page.
      2. Click Forgot Password?
      3. Enter your Email address (enter the email address listed as home contact information in your Workday account).
      4. Check your inbox for an email with a Reset Your Password link.
  - No
    - When your termination was processed, your Workday username and password were emailed to you automatically. They were sent to your personal email address on file, or to your campus email if no personal address was available.
      
      If more than 90 days have passed or you cannot access those emails, contact gethelpuw@support.wisconsin.edu to request your Workday username and password. They will also provide the direct login link and can help with any additional issues.

Request statements and information

If you are unable to access your data in Workday, please reach out to the listed contact below.

Statement type	Submit a request
Earning statements	Contact your former payroll office or contact UW Shared Services' Service Operations help desk.
Tax statements (W-2, 1042-S, Fellowship Tax letters)	You must submit a request using the Duplicate Statement Request Form. Documents from 2017 and earlier are $10 per form, per year.
Leave and Benefit statements	Contact UW Shared Services' Service Operations help desk.

Statement type

Submit a request

Earning statements

Contact your former payroll office or contact UW Shared Services' Service Operations help desk.

Tax statements (W-2, 1042-S, Fellowship Tax letters)

You must submit a request using the Duplicate Statement Request Form.

Documents from 2017 and earlier are $10 per form, per year.

Leave and Benefit statements

Contact UW Shared Services' Service Operations help desk.

Managing Workday data

Once you're logged in, you can update your contact information, view payslips, view tax documents, and more. Please see Accessing and Managing Workday Data - Terminated Employees for step-by-step guides.

Feedback

While these processes may feel complex, they are designed to provide secure access to essential information while protecting sensitive data. If any information above is unclear or inaccurate, please use the comment button below to share feedback and help improve this documentation. Thank you for your patience.