Office 365 (Outlook on the web | Outlook 2016 | Outlook 2013) - Send as or Send on-behalf of another account
There are times when you need to send a message either as a another account or on-behalf of another account. Before you proceed, make sure you understand what send as permissions or send on behalf permissions are.
This document assumes you have been granted send as or send on behalf permissions to another account. If these have not been granted yet, please refer to the Office 365 - Manage Full Mailbox, Send As, and Send on Behalf of Permissions document.
Note: If you are linked to a service account, you are automatically provided "full mailbox" and "send as" permissions to the account. This means you can open up the mailbox and 'send as' that account.
- Send as or send on-behalf of another account using Outlook on the web
- Log into Office 365 via Outlook on the web. Make sure you select the account that has been assigned Send As or Send .
- Click the new mail button, , above the folder list. A new message form will appear in the reading pane.
- Click on the "..." above the "To" field:
And select Show From from the drop-down menu.
- Right-click on your address within the 'From' field and select Remove from the drop-down menu.
- Enter the address you have permissions to 'send as' or 'send on behalf' of.
- Enter the desired values within all the other fields and send the email.
- Send as or send on-behalf of another account using Outlook for Windows
On the Home tab, select New Email.
Click the box and select Other E-mail Address... from the dropdown.
Note: The From field is hidden by default. If the From field is hidden, select Options from within the message you are composing, then select From.
Within the Send From Other E-Mail Addresses window, click From.
Make sure More columns and Global Address List are selected.
Type the email address of the person you want to send as or send on behalf of and click Go.
Then, select the name of the person you want to send as or send on behalf of, and click OK.
Note: In order to send as or send on behalf of an account, that account must be displayed in the Global Address List (GAL). If the account you want to send as or send on behalf of is not returned in your search results, use the following instructions to show the account in the Global Address List: Office 365 - Show or Hide Service Account within Global Address List
Office 365 service accounts are hidden from the Global Address List by default, but firstname.lastname@example.org accounts can also be hidden from the Global Address List.
Back on the Send From Other E-mail Address window, click OK.
- Compose a message as usual and send when ready. Depending on access, the recipient will see one of the following:
- Send as permissions: Your message will appear to have come from the user that granted you this permission.
- Send on behalf of permissions: The "From" address in any message sent by you will indicate that the message was sent by you on behalf of the user that granted you this permission.
If you do not have permission to send from this account, you will receive an email saying Your message did not reach some or all of the intended recipients, followed by the subject, date and time the message was sent and a list of recipients. If you believe you should have permissions to someone's mailbox, you should contact them for verification or ask them to grant you permissions.
- Send as or send on-behalf of another account using Outlook for Mac
Important: You must first be subscribed to the account before you can send a message from the account. In addition, the account must be searchable in the Global Address List. Use the following document to subscribe to the account: Office 365 (Outlook 2016 | 2011 for Mac) - Subscribe to an account.
Create a new message or reply to an existing message.
From within the "From:" select box, select the account you want to send from.
Note: If the account does not show up in the list, you must first subscribe to the account.
After you compose the message, send it.
If you have "send as" permissions, the recipient(s) will see the message from the account you are sending as.
If you have "send on behalf of" permissions, the recipient(s) will see the message from "your_account on behalf of from_account".
Note: We recommend you send a test message to yourself to make sure you have the appropriate permissions. If you don't, the message will stay in your "Drafts" folder. If this occurs, verify that you have the appropriate permissions to the account you are attempting to send from.