L&S Letter Templates for Short-Term Staff

This document contains templates for short-term staff (STS) appointment letters, with links to frequently used documents and policies.

General Info

Please see Letter Templates for Academic and University Staff Appointments for other academic staff offer letters. 

Before drafting an offer letter, you may find the following documents helpful:
- Overview of the short-term staffing process at the College of Letters & Science.
- How to request short-term staff.
- Recruiting for short-term staff.
- Standard STS base rates.
- College Lecturer policy.

Letter Templates

Please email your drafts to Amanda Mahr along with a copy of the instructor's CV. If other documents are required (overload, waiver, Rehired Annuitant Request form, etc.), they should be submitted along with your draft.  You will receive a signed approval via email with any corrections. At that time, you can send the final version of the letter to the instructor.

- Academic Staff STS: This template should be used for most short-term instructional academic staff hires, including lecturers, faculty assistants, adjunct faculty and visiting faculty

- Lecturer (SA): Any graduate or professional student hired as a lecturer will have the "Lecturer (SA)" title.

- Instructional Temporary Increase: Use to temporarily increase an existing instructional academic staff appointment.

- Rehired Annuitant STS Letter: Please use for employees who retired after July 2, 2013.

- Zero Dollar Instructor: Please see the L&S Policy on Volunteers  for more information.

Dates & Calendars

Fall 2016

Payroll dates: August 29, 2016 - January 12, 2017
Dates of Instruction: Courses begin September 6, 2016, exams end December 23, 2016.

Spring 2017

Payroll dates: January 13, 2017 - May 28, 2017
Dates of Instruction: Courses begin January 17, 2017, and exams end May 12, 2017

Academic Calendars

Calculating Gross Salary

Most short-term instructors are paid based on a 9-month, C-Basis rate.
1) Semester-length course: Base rate / 2 * appointment percentage.
2) Academic year salary: Base rate * appointment percentage.
3) Modular courses: If the appointment is not based on a semester or academic year, use the "FLOAT" tool to calculate the instructor's salary: https://coetools.engr.wisc.edu/heart/tools/final_output.php
Summary of Benefits.  Most short-term staff should receive the benefit summary for "Student Assistant, Employee-in-Training & Short Term Academic not covered by the Wisconsin Retirement System",

Policy Links

L&S Instructional Visiting Faculty

Keywords:letters, templates, letter format, letter templates, appointment letter format, rehired annuitant, new appointment, increase percentage, zero dollar appointment, limited appointment, terminal appointment, renewable appointment, pvl, pvl waiver, recruiting, C-Basis, short-term staff,A-Basis,extension,academic staff, operational area, offer letter, STS, Lecturer, Faculty Assistant, Faculty Associate stsletters   Doc ID:61990
Owner:Amanda M.Group:College of Letters & Science
Created:2016-03-16 15:55 CDTUpdated:2016-07-20 14:26 CDT
Sites:College of Letters & Science
Feedback:  0   0