L&S Letter Templates for Short-Term Staff
This document contains templates for short-term staff (STS) appointment letters, with links to frequently used documents and policies.
Before drafting an offer letter, you may find the following documents helpful:
of the short-term staffing process at the College of Letters & Science.
Please email your drafts to Amanda Mahr
along with a copy of the instructor's CV. If other documents are required (overload, waiver, Rehired Annuitant Request form
, etc.), they should be submitted along with your draft. You will receive a signed approval via email with any corrections. At that time, you can send the final version of the letter to the instructor.
- Academic Staff STS: This template should be used for most short-term instructional academic staff hires, including lecturers, faculty assistants, adjunct faculty and visiting faculty.
- Lecturer (SA): Any graduate or professional student hired as a lecturer will have the "Lecturer (SA)" title.
- Instructional Temporary Increase: Use to temporarily increase an existing instructional academic staff appointment.
- Rehired Annuitant STS Letter: Please use for employees who retired after July 2, 2013.
- Zero Dollar Instructor: Please see the L&S Policy on Volunteers for more information.
Dates & Calendars
Payroll dates: August 29, 2016 - January 12, 2017
Dates of Instruction: Courses begin September 6, 2016, exams end December 23, 2016.
Payroll dates: January 13, 2017 - May 28, 2017
Dates of Instruction: Courses begin January 17, 2017, and exams end May 12, 2017
Calculating Gross Salary
Most short-term instructors are paid based on a 9-month, C-Basis rate.
1) Semester-length course: Base rate / 2 * appointment percentage.
2) Academic year salary: Base rate * appointment percentage.
Summary of Benefits
. Most short-term staff should receive the benefit summary for "Student Assistant, Employee-in-Training & Short Term Academic not covered by the Wisconsin Retirement System",
L&S Instructional Visiting Faculty