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SIS/Advisor Assign - Verify a Student’s Declared Major
This document outlines how to verify a student's declared major in SIS.
The Student Program/Plan page tracks the Academic Career, Academic Program, Academic Plan, and Academic Sub-Plan in which the student has been declared, currently is declared, or will be switching to in the future.
Navigate to Student Records WorkCenter, Student Program/Plan
> Records and Enrollment > Career and Program Information > Student Program/Plan
[Clear] fields, especially Student Center Nbr, before searching for a different student.
[Search] If a Search Results in multiple rows of data, look at the Student Career Number for each Academic Career as shown below: (e.g. look at each 3 Student Career Nbr)
Verify that you have only one student displayed by looking at Campus ID.
The Program in the Search Results will be sorted alphabetically, not chronologically, for each Student Career Number; therefore, you cannot assume the first Academic Program listed is the student’s current Academic Program.
All rows associated with the same Academic Career and Student Career Number will display the most recent status for that Career Number when you select the row.
You must check each row with a different Student Career Number for a given Academic Career to determine which rows have an “Active in Program” or “Completed Program’ status and which may have been “Discontinued”.
Certs-Ugrd and AddtlUGMjr Program rows must be checked for Status.
Check the Program Effective Date
Check the Program Status. Look for “Active in Program”.
Use the |Student Plan| tab to see Program and Plan on the same page.
On the |Student Plan| page, check the second row counter bar (immediately above the Academic Plan field) to see if a student has multiple majors in a given Program. This row counter bar will display 1 of 2 (or more) if the student has multiple majors.
Using the Academic Program Summary Report to verify a current student's Declared Major(s)
This report summarizes an active student’s current (as of today) declared Programs/Plans/Subplans including degrees sought, programs, majors, minors, certificates, and any options or tracks. This will not list past or future programs/plans/subplans.
To view an active student’s current program(s), follow the steps below:
From Home, select: Student Records WorkCenter Academic Program Summary. The Academic Program Summary query prompt will display.
Select Empl ID magnifying glass.
Select Advanced Lookup.
- Search for student.
- Select [Look Up].
- If needed, select correct student from search results.
Select [View Results]. The student's current Academic Program(s) will display.