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SIS - Obtaining New or Modifying Existing System Access/Authorization

This document provides information on how to obtain new or modify existing SIS authorizations.

New Users to the Student Information System (SIS)

Note: If you are new to SIS, a check list of steps required to begin using SIS, including authorization, can be found at the SIS website. Information found here is needed to help you start the request for SIS access and the steps involved in the authorization process.

The authorization form and compliance form must be completed by all new users.

When requesting SIS access, view the most requested SIS Security Access Roles and what they mean.

This is the list of department authorized signatures for users.

Existing Users to the Student Information System (SIS)

Existing users who need to add to or remove roles, department codes, or IP restrictions from their authorizations should resubmit the SIS authorization form only, marking the items on the form which are changing. Start the additional SIS request process.

All forms submitted are kept on file for each user and are cumulative. 

Switching Positions? When a user changes departments, one form should be submitted from the former department, removing all roles and department codes, and another form should be submitted by the new department for the new roles and department codes.

Fulltime staff will have authorization extended to their NetID.

Student Employees will receive a 3-Character Login ID and a password if they do not have one already.

Within 7 to 10 business days, the Dean/Director and user will receive an email notification with the User ID and the roles they were granted. Changes for existing users usually take less than 5 business days.

For student employees, a second email will be sent to them containing their password, and directions on how to change the password. Users are required to login and change their password.

Updating SIS Data

If you request access to "update" data in SIS (as opposed to just viewing data), you will need to attend training for that level of access. See SIS Training dates and information.

Once you have completed the authorization form, and attended the required training, you will receive an email notification that you are authorized to update that data.

Accessing SIS Outside of Standard Hours

As of January 11, 2014, only student workers will have restricted hours of access. Non-student staff should be able to access the system whenever it is operational.

Standard SIS access hours for student workers are Monday through Friday from 7:00 a.m.to 5:00 p.m. If you need access to the system outside these hours an additional SIS Extended Access form must be submitted.

Additional Information

DoIT Security can be reached for questions via email at security.authorizations@doit.wisc.edu.

See also: Security Authorizations Access Request




Keywords:sis access Instructions peoplesoft system authorization change modify form role access security   Doc ID:397
Owner:Help Desk KB Team .Group:DoIT Help Desk
Created:2000-08-15 19:00 CDTUpdated:2021-06-22 16:31 CDT
Sites:DoIT Help Desk, Office of the Registrar
Feedback:  3   3