SIS/Building Your Schedule of Classes - Update Sections of a Class

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This document outlines how to access the Update Sections of a Class page, and what you can do on that page, based on your role and security in SIS.


The Update Sections of a Class page provides an easy place to work with all the sections of a course. Based on your role, there are different fields available for you to update. Navigate to the section of the KB based on your role:

Class Status tab: Curricular Representatives

Class Status tab: Enrollment Representatives

Class Enrollment Limits tab: Curricular & Enrollment Representatives

In Update Sections of a Class you can:

  • Change or view Auto Enrollment
  • Change or view Associations
  • Change or view Add Consent
  • Change or view enrollment capacities and current enrollment
  • View open and closed sections
  • Change or view Schedule to Print option

Special Notes

  • Associations cannot be changed once enrollment has occurred in a section
  • When setting up Auto Enroll, the Auto Enroll section indicated must be a non-enrollment section
  • In most scenarios, each enrollment package uses a distinct association number

Class Status Tab

From Home, select: Curric & Enroll Rep WorkCenter, Update Sections of a Class. The Find page will display.

Menu navigation: > Curriculum Management > Schedule of Classes > Update Sections of a Class.

Curricular Representatives

The following fields are available for anyone to view, but only Curricular Reps may edit: 

Field descriptions
Field Description
Class Type
  • ‘N’ for Non-Enrollment Section

  • ‘E’ for Enrollment Section

Note: Usually only one component type will be the Enrollment Section. You cannot change once someone is enrolled. If there are auto enrolls, typically the Discussions or Labs are the Enrollment section and will auto enroll into a Lecture which is the Non-Enrollment section. Class Type is also set on Maintain Schedule of Classes, Basic Data Tab. 

Class Stat

Shows the status of the class section. 

  • ‘A’ for Active Section
  • ‘X’ for Canceled Section
Note: To cancel a section use Maintain Schedule of Classes. You may only cancel sections that do not have enrollment. To cancel a section that has enrollment, contact Curricular Services
Assoc

View/update associations as appropriate. Match association numbers with section numbers whenever possible. If you receive an error message when trying to set the lecture Assoc to 9999, contact Curricular Services.

Note: You cannot change this if there is enrollment in the section. For diagrams and set up help, see also: Class Associations
Auto Enrl 1

If one (or more) class sections will automatically enroll the student in another section, use this column. Auto Enroll must be placed on Enrollment section.  

  • Determine which non-enrollment section number is part of the enrollment package and should be auto enrolled. 
  • Place that non-enrollment section number in the Auto Enrl 1 field for the enrollment section.
  • Example: All Lab sections will automatically enroll the student into Lec 001. Use '001' in this column for each Lab.

Students will be enrolled in the enrollment section and any auto enrollment sections.

Note: You cannot change this if there is enrollment in the section. For diagrams and set up help, see also: Class Associations

Auto Enrl 2

Use if three different types of Components and auto enrollment are needed. Auto Enroll must be placed on enrollment section. 

  • Determine which non-enrollment section numbers are parts of the enrollment package and should be auto enrolled.
  • Place the lowest non-enrollment section number in the Auto Enrl 1 field for the enrollment section
  • Place the highest non-enrollment section number in the Auto Enrl 2 field for the enrollment section.
  • Example: Students select a Lab section, which will auto enroll them into a corresponding Discussion, and a Lecture. Use the Lectures section in the Auto Enrl 1 column, and the Discussion section in the Auto Enrl 2 column.

Students will be enrolled in all three sections.

Note: You cannot change this if there is enrollment in the section. For diagrams and set up help, see also: Class Associations

Add Consent

Update this as needed to add consent to a course. Adding Department or Instructor Consent will restrict enrollment and require students to contact someone in order to enroll in the course, even if they meet catalog and/or section-level requisites. If you want the section to be open to any students who meet the catalog requisite, use No Consent. 

  • ‘D’ for Department Consent Required
  • ‘I’ for Instructor Consent Required
  • ‘N’ for No Special Consent Required
Schd Print If checked, section will display in Course Search & Enroll.

Example course below has a Lecture and six Discussion sections, with each Discussion auto enrolling into Lecture 001. 

Update Sections edit tab 1

Important Note: When changing Class Type or Association, if any Auto Enroll is indicated, remove the Auto Enroll data and save the changes. Then proceed to make changes, in this order, Class Type, Association, and Auto Enroll. This can only be done if there is no enrollment!

Note: UW-Madison does not use the fields Resection or Drop Consent. 

Enrollment Representatives 

The following field is available for Enrollment Reps to edit:

Field Descriptions
Field Description
Add Consent

Update this as needed to add consent to a course. Adding Department or Instructor Consent will restrict enrollment and require students to contact someone in order to enroll in the course, even if they meet catalog and/or section-level requisites. If you want the section to be open to any students who meet the catalog requisite, use No Consent. 

  • ‘D’ for Department Consent Required
  • ‘I’ for Instructor Consent Required
  • ‘N’ for No Special Consent Required

Example: 

Update Sections View Tab 1

Class Enrollment Limits Tab: Curricular & Enrollment Reps

The following fields are available for both Curricular and Enrollment Reps to edit:

field descriptions
Field

Description

Enrl Cap

Enrollment capacity for the class section.

  • When changing enroll caps, remember to update all impacted sections. For example, if you increase enrollment in a Discussion that auto enrolls into a Lecture, make sure to also increase the capacity of the Lecture. 
  • Close a section by typing a zero (0) in Enrl Cap.

Note: Before you increase an enrollment capacity, be sure the assigned classroom has enough seats. You can view the room capacity on the Meetings tab of Maintain Schedule of Classes.

Wait Cap

Enter wait list capacity in Wait Cap.

Note: Remember to change all impacted sections. Turn off wait list by typing a zero (0) in Wait Cap.
Combined Section This link only displays on combined sections. Select this link to see Combined Sections detail. Use [Return] to get back to Update Sections of a Class. See also: Combined Sections: Types and Definitions

Note: UW-Madison does not use Minimum Enrollment. 

Example course: History 101 has 9 Discussion sections that auto enroll into Lecture 001. Discussions 301-308 each have an enroll capacity of 18, and the Lecture has a total enrollment capacity of 144 (8 sections x 18 students per section = 144 students). Discussions 301-308 also have a wait list capacity of 5 students. Discussion 333 is currently closed. 

UpdateSectionsTab2

Tip: Use the View All link on the row counter

Update Sections of a Class will only display the first 8 sections of a class when you first open up a course. Use the link to View All on the top row counter to view all of the sections to make sure you are seeing everything. 

View All




Keywords:registrar, Office of the Registrar, RO, maintain, section, unit, course, class, sis, student information system   Doc ID:118654
Owner:Ellen C.Group:Office of the Registrar
Created:2022-05-20 12:44 CSTUpdated:2022-10-31 08:10 CST
Sites:Office of the Registrar
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