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Student Center - Social Security Number

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An overview and step-by-step guide to checking if you have a Social Security Number on file, adding or opting to not provide your SSN.


Overview:

The University of Wisconsin-Madison is required by Federal Law to provide a 1098-T Tuition Statement to you and the Internal Revenue Service for every tax year you are enrolled. A valid Social Security Number is needed to provide you the 1098-T form.
See the following webpage to learn about 1098T forms and why the University would like to have your Social Security Number on file: https://bursar.wisc.edu/tax

Checking if your SSN is on record: Step-by-Step

  1. Login to MyUW.
  2. A pop-up message will appear informing you an SSN is missing or invalid. Click OK to close the message. It will continue to appear until you enter or decline to enter an SSN

    Enter SSN popup message
OR
  1. Login to MyUW.
  2. Click on the Student Center tile, then the Profile tile.

    Student center tile   Profile tile

  3. From the menu on the left, click on Social Security Number.

    Select SSN from menu

  4. Are you being prompted to enter an SSN? That means the number is missing or invalid. See information below to either enter or decline to enter an SSN.

    Social Security Number screen

  5. If your SSN is already on your record, you will be informed the number is recorded and valid.

    SSN is entered and valid

For security reasons, you will not be able to review the number on file. To review or edit the number, please stop by the Office of the Registrar with your Social Security Card and a photo ID.
Due to COVID-19, the office is currently closed to the public. Click here for more information.


Enter your SSN: Step-by-Step

  1. Login to MyUW.
  2. Click on the Student Center tile, then the Profile tile.

    Student center tile   Profile tile

  3. From the menu on the left, click on Social Security Number.

    Select SSN from menu

  4. Enter in your Social Security Number in the Social Security Number and Retype Social Security Number fields. Click Save.

    Enter and retype your SSN

  5. You will be taken to a page confirming that you have entered your Social Security Number.

    Confirmation page

    When visiting the SSN tab in the future, you will be informed the number is recorded and valid.

    SSN is entered and valid

For security reasons, you will not be able to review the number on file. To review or edit the number, please stop by the Office of the Registrar with your Social Security Card and a photo ID.
Due to COVID-19, the office is currently closed to the public. Click here for more information.

Note: It may take up to one day for MyUW to recognize that you have entered an SSN, which means the pop-up message may still appear in MyUW for up to one day after you've entered or declined to enter an SSN.

Enter your SSN: Error Messages

  • "The format of the Social Security Number must be nine digits (no dashes). Format: #########"
    You have incorrectly entered your SSN, try re-entering it without using special characters.
  • "The Social Security Number you entered already exists. Please enter a valid Social Security Number"
    Confirm that you are entering the correct SSN in both fields. Otherwise, contact the Office of the Registrar.
  • "SSN does not match. The Social Security Number you entered does not match the Reentered Social Security Number"
    The SSNs you entered in both fields do not match. Try re-entering them.
  • "You must enter your Social Security Number twice before saving"
    You need to enter your SSN in both fields.
  • "You cannot provide a Social Security Number and choose to opt out at the same time. Please either:
    1. Remove the Social Security Number values from both fields
    2. Uncheck the check box and enter a Social Security Number in both fields"
    You have entered your SSN in both fields and checked the box to opt out of entering your SSN. Choose to either enter your SSN or not do so.

Declining to enter your Social Security Number: Step-by-Step

  1. Login to MyUW.
  2. Click on the Student Center tile, then the Profile tile.

    Student center tile   Profile tile

  3. From the menu on the left, click on Social Security Number.

    Select SSN from menu

  4. Check the "I do not wish to provide my Social Security Number" box. Click Save.

    I do not wish to provide my SSN

  5. Click the "I do not wish to provide my Social Security Number" radio button.

    Select the appropriate radio button

  6. You will be taken to a page confirming that you have successfully declined to provide your Social Security Number.

    Successfully declined to provide your SSN

    When visiting the SSN tab in the future, you will be informed you have opted to not provide a SSN.

    Previously opted to not provide SSN
If at any time you would like to add your SSN, please stop by the Office of the Registrar with your Social Security Card and a photo ID.
Due to COVID-19, the office is currently closed to the public. Click here for more information.

Note: It may take up to one day for MyUW to recognize that you have entered an SSN, which means the pop-up message may still appear in MyUW for up to one day after you've entered or declined to enter an SSN.


International students who are employed by UW-Madison and have an F-1 or J-1 visa will not be able to manually add their SSN or ITIN through the Student Center.
To provide a valid SSN or ITIN, please stop by the Office of the Registrar with your Social Security Card and a photo ID.

Due to COVID-19, the office is currently closed to the public.
To allow us to review, edit or add your SSN, please follow these instructions:
  1. Scan or take a picture of your Social Security card (make sure the card is signed).
  2. Login to My-UW, select or search for the Box application and upload the file. You may also use this direct link: https://uwmadison.box.com/.
  3. After the file is uploaded, select it and click "Share".
  4. Toggle the button under "Share Link" and a link will generate. Share the link with us in one of the following ways:
    1. Select the envelope icon and enter registrar@em.wisc.edu as a recipient
    2. Copy the link and email it to registrar@em.wisc.edu from your wisc.edu email account

    3. Share link from Box
Important notes:
  • Links sent from addresses other than your personal wisc.edu email will not be accepted.
  • Invitations sent by entering the Office of the Registrar's email under "Invite People" will not be accessible to us, and your request will be reviewed.
  • The file will not be downloaded or saved. We will inform you after the file is reviewed and you may delete it.
  • Do not email us your Social Security card directly. Any such documentation sent directly via email will be immidetaly deleted and not reviewed.
  • Box is a secured method of sharing documents. For more infromation, see: https://www.box.com/security-compliance.




Keywords:myuw student center profile ssn social security number error add enter entering decline declining verify   Doc ID:12359
Owner:Dana S.Group:Office of the Registrar
Created:2009-10-04 19:00 CDTUpdated:2020-09-15 15:24 CDT
Sites:DoIT Help Desk, DoIT Tech Store, My UW-Madison Portal, Office of the Registrar
Feedback:  3   4